RecruitMyMom – Remote Office Administrator – Remote Job
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- Remuneration Term Per Month
Salary: R 25 000 – R 30 000
Job Description
This is a remote position.
We are seeking a highly organised, proactive, and detail-oriented Administrator to support the daily operations of a growing commercial cleaning business. This is a full-time remote role requiring strong communication skills, excellent administrative capability, and the ability to manage multiple priorities independently.
This is an 8 hour per day role with some overlap with New Zealand time zone. For four hours per day, you will be required to work from 5pm to 9pm SA time.
The successful candidate will play a key role in client communication, staff scheduling, health & safety administration, and basic bookkeeping, ensuring smooth and efficient business operations.
Key Responsibilities:
Administration & Client Communication
- Manage day-to-day email and WhatsApp correspondence with clients in a professional and timely manner
- Handle client follow-ups, service confirmations, and general enquiries
- Maintain accurate client records within the CRM system (preference for Simpro experience)
Health & Safety Administration
- Organise, maintain, and update Health & Safety documentation
- Ensure compliance records are current and easily accessible
- Assist with H&S reporting and documentation coordination as required
Scheduling & Workforce Coordination
- Schedule and manage employee work shifts
- Coordinate changes to schedules, leave requests, and coverage requirements
- Liaise with cleaners and supervisors to ensure service delivery is uninterrupted
Bookkeeping & Invoicing
- Compile and issue client invoices accurately and on time
- Perform basic bookkeeping tasks using Xero
- Maintain organised financial and administrative records
Systems & Office Support
- Work efficiently with Microsoft Office (Word, Excel, Outlook)
- Update and manage CRM data and operational systems
- Support operational workflows and assist with process improvements
Key Requirements:
- Proven experience in an administrative role (service-based business experience preferred)
- Strong written and verbal communication skills
- Experience with Xero (preferable)
- Proficiency in Microsoft Office
- CRM experience required; Simpro experience highly advantageous
- Excellent organisational and time-management skills
- Proactive, reliable, and able to work independently in a remote environment
- Comfortable working across time zones and meeting NZ business requirements
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What We Offer:
- Full-time, long-term remote role
- Flexible working hours with structured overlap with New Zealand business hours
- Opportunity to work with a growing, established New Zealand company
- Supportive and collaborative remote working environment
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