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RCL Foods Receipting Clerk Vacancy 2026 – Permanent Job Opportunity in Westville

is recruiting for a Receipting Clerk to join its Procurement team. This is a permanent employment opportunity for a suitably qualified and experienced candidate with an interest in finance, procurement, supply chain, logistics, and administrative operations.

The successful applicant will be responsible for ensuring that goods, services, and finished products received by the business are properly verified, processed, and recorded in the relevant ERP systems.

The role requires a highly organised individual who is comfortable working with Purchase Orders, delivery notes, invoices, service documentation, batch numbers, and ERP transactions.

RCL Foods Receipting Clerk Job Vacancy 2026

Company: RCL Foods
Job Title: Receipting Clerk
Reference Number: RCL260721-2
Job Type: Permanent
Function: BSO
Department: Procurement
Location: Westville, KwaZulu-Natal
Country: South Africa
Closing Date: 31 July 2026

About RCL Foods

RCL Foods is a South African food manufacturer with a portfolio of well-known food brands. The company operates across various areas of the food industry and focuses on producing products that are widely used and enjoyed by consumers.

The company’s stated purpose is “WE GROW WHAT MATTERS,” reflecting its focus on creating a positive impact through its people, products, and operations.

The Receipting Clerk position provides an opportunity to become part of the company’s Procurement function and contribute to the smooth processing of goods and services received by the business.

About the Receipting Clerk Position

The Receipting Clerk will report to the Senior Buyer and will be based within the Procurement team.

The main purpose of the position is to ensure the accurate and timely receipting of:

Non-stock items
Services
Finished products for resale
Other goods received against valid Purchase Orders

The successful candidate will need to ensure that all received goods and services are properly supported by the required documentation and correctly captured in the relevant ERP system.

Key Responsibilities

Processing Goods Received

The Receipting Clerk will ensure that goods received are processed accurately and according to established company procedures.

Responsibilities include:

Confirming that a valid Purchase Order exists before goods are receipted.
Checking delivery notes against the physical goods received.
Verifying the correct item and quantity.
Checking the visual quality of delivered goods.
Ensuring that deliveries meet the required standards.
Returning goods where no valid Purchase Order exists.
Ensuring supplier delivery notes are properly signed.
Retaining and filing delivery documentation.
Submitting approved documents to the relevant Creditors Department.

Processing Services

For services received, the successful candidate will assist with ensuring that all required documentation is available before the service is processed.

This may include:

Checking service invoices.
Verifying job cards where applicable.
Ensuring that the End User or Cost Centre Owner has approved the service.
Capturing the receipt on the ERP system.
Ensuring original invoices are submitted to the Creditors Department.
Creating service entry sheets after the required receipting process is completed.

Finished Products for Resale

The Receipting Clerk will also be responsible for receipting finished products intended for resale.

The role requires particular attention to:

Product quantities.
Delivery documentation.
Batch numbers.
SHEQ-approved receiving information.
Accurate ERP processing.
Timely completion of goods receipts.

All relevant supporting documentation should be processed within the required 24-hour timeframe.

ERP and Systems Responsibilities

A major part of this position involves accurate system processing.

The successful candidate may be required to:

Create goods receipts against Purchase Orders.
Capture goods received on the ERP system.
Record delivery note numbers.
Process batch-managed items correctly.
Capture each batch on a separate line where required.
Record Goods Receipt numbers on delivery documentation.
Maintain accurate records of supplier deliveries.
File documentation for future reference and audit purposes.

Experience with SAP and Syspro will be particularly relevant to this role.

Minimum Qualifications and Experience

Applicants should have:

A Diploma in Finance; or
A Diploma in Procurement; or
A Diploma in Supply Chain Management; or
A Diploma in Logistics.

Candidates should also have at least one year of experience in a Finance or similar working environment.

Skills and Knowledge Required

The ideal candidate should have knowledge or experience in:

Procurement principles and methodologies.
Procurement systems.
Goods receipting processes.
Purchase Orders.
Supplier delivery documentation.
Invoice processing.
Financial administration.
ERP systems.
SAP.
Syspro.
Microsoft Office.
General administrative processes.

Candidates should also demonstrate strong:

Attention to detail.
Accuracy.
Organisation.
Time management.
Communication.
Problem-solving.
Record-keeping.
Teamwork skills.

Who Should Apply?

This opportunity may be suitable for candidates with qualifications or experience in:

Finance
Procurement
Supply Chain Management
Logistics
Business Administration
Financial Administration
Purchasing
Inventory Administration
Procurement Administration

It may also appeal to individuals who have previously worked with Purchase Orders, invoices, goods receiving, supplier documentation, or ERP systems.

Teamwork and Self-Management

The successful candidate will be expected to take ownership of their responsibilities and demonstrate effective self-management.

This includes:

Planning and prioritising daily tasks.
Meeting deadlines.
Maintaining consistent quality standards.
Taking accountability for assigned work.
Communicating when deadlines may not be met.
Identifying potential risks.
Providing appropriate solutions.
Managing internal stakeholder expectations.
Supporting colleagues when necessary.
Contributing towards team objectives.

The position therefore requires someone who can work independently while also collaborating effectively with Procurement, Finance, Creditors, suppliers, and internal departments.

Additional Administrative Responsibilities

The position may also involve general administrative duties, including:

Maintaining records and documentation.
Updating the master list of 3G cards allocated to employees.
Responding to internal employee queries.
Handling top-up requests where appropriate approvals have been obtained.
Acting as a link between internal users and preferred service providers.
Performing other reasonable administrative tasks as required.

Key Things Candidates Should Know

Before applying, candidates should ensure that they:

Meet the minimum qualification requirements.
Have at least one year of relevant experience.
Are comfortable working with financial or procurement documentation.
Understand the importance of accurate data capture.
Can work with ERP systems.
Have strong attention to detail.
Can manage multiple administrative tasks.
Are able to work within established procedures and deadlines.

Because the role involves goods receipting and ERP processing, accuracy is extremely important. Errors in quantities, Purchase Orders, batch numbers, or supporting documents can affect procurement, inventory, and payment processes.

Closing Date

31 July 2026

Candidates are encouraged to apply before the closing date. Applications submitted after the deadline may not be considered.

Important Application Information

When applying, applicants should use the official RCL Foods recruitment platform and search for the vacancy using the Reference Number: RCL260721-2.

Applicants should ensure that their CV clearly highlights relevant experience in finance, procurement, supply chain, logistics, ERP systems, SAP, Syspro, goods receipting, and administration.

Apply Here