Available vacancies include:

  • Accountant
  • Remote Bookkeeper / Personal Assistant
  • Part-time Remote Business Developer – R7800 per month
  • Part-time Company Secretary – R650 – R1100 per hour
  • Remote HR Administrator – R200 – R280 per hour
  • Part-time Family Doctor – R560 per month
  • Remote Part-time Bookkeeper – R250 – R300 per month
  • Remote Project Coordinator – R250 – R300 per month
  • Remote Part-time CA – R650 – R725 per hour
  • Trainer (Customer Experience)
  • Part-time B2B Product Marketing Strategist
  • PA / Office Administrator
  • Receptionist – SalaryR 12 000

Follow the Apply link below.

Job Title: Finance & Office Administrator

Midrand, Sandton, South Africa

Salary: R20 000 – R25 000

Location: Midrand, Sandton

Key responsibilities include:

1. Onboarding & Offboarding:

  • Coordinate the onboarding process for new employees using keys tools and predesigned process.
  • Ensure all necessary documentation is completed and filed.
  • Arrange orientation sessions and training schedules.
  • Manage the offboarding process for departing employees using keys tools and predesigned process.
  • Conduct exit interviews and process necessary paperwork.
  • Ensure the return of company assets and access removal.

2. Systems & Software Access & Billing:

  • Enable and maintain key employee access to software services.
  • Oversee the billing processes for various systems and software services.
  • Ensure accuracy and timeliness in billing and invoicing.
  • Coordinate with finance to resolve any discrepancies.

3. IT Vendor Management:

  • Liaise with the IT department to ensure smooth operation of technology systems.
  • Assist in troubleshooting IT issues and coordinating repairs.
  • Manage company email addresses and system access.

4. Email and Addresses Management:

  • Maintain a directory of employee email addresses and contact information.
  • Ensure accurate distribution of company communications.

5. Procurement of Staff Items:

  • Manage the procurement of necessary items for staff, including office supplies and
  • equipment.
  • Negotiate with suppliers to ensure cost-effective purchasing.

6. Event & Training Coordination:

  • Plan and coordinate company events, training, meetings, and conferences.
  • Handle logistics, including venue booking, catering, and travel arrangements.
  • Ensure all events run smoothly and within budget.

7. Vehicle Management:

  • Oversee the allocation and maintenance of company vehicles.
  • Ensure all vehicles are insured and serviced regularly.
  • Manage vehicle logs and usage records.

8. Team Mobilization:

  • Coordinate the mobilization of teams for projects and fieldwork.
  • Ensure all necessary resources and equipment are available.

9. Insurance Management:

  • Oversee the company’s insurance policies and ensure adequate coverage.
  • Manage claims processes and liaise with insurance providers.

10. General Office Administration:

  • Managing and coordinating the day-to-day operations of the office.
  • General office tasks such as scheduling meetings, handling correspondence, maintaining records, managing office supplies, and providing support to staff and management.

11. Accounts Receivable Management:

  • Assist in managing the company’s accounts receivable by reviewing invoices, issuing statements, and payment reminders to customers.
  • Ensure timely and accurate processing of payments received from customers.
  • Follow up on outstanding invoices and proactively engage with customers to facilitate timely payment.
  • Maintain accurate records of all transactions related to accounts receivable.
  • Reconcile accounts receivable ledger to ensure accuracy and completeness of data.
  • Respond to inquiries from customers regarding their accounts in a timely and professional manner.
  • Work closely with the financial manager and other team members to ensure smooth operation of the accounts receivable process.
  • Assist in preparing reports on accounts receivable status and aging to facilitate decision-making by management.

12. Credit Cards Administration

  • Manage credit card transactions for both the company and its staff, ensuring accuracy and adherence to company policies and procedures.
  • Obtain proper authorisation for credit card transactions and verify the legitimacy of transactions to prevent fraud.
  • Reconcile credit card statements with transaction records to ensure accuracy and completeness of data.
  • Assist staff in submitting accurate expense reports related to credit card transactions, providing support and guidance as needed.
  • Ensure compliance with company policies and procedures regarding credit card usage and expense reporting.
  • Liaise with credit card vendors and financial institutions to address any issues or discrepancies related to credit card transactions.
  • Provide training and support to staff on credit card usage, expense reporting procedures, and compliance requirements.
  • Prepare reports on credit card transactions and expenses for review by management, providing insights and recommendations for improvement if necessary.


  • Proven experience in a similar administrative or finance role.
  • Strong organizational and multitasking skills.
  • Excellent attention to detail and problem-solving abilities.
  • Proficiency in Microsoft Office Suite and other relevant software including Xero.
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaboratively in a team environment.

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