Project and Office Administrator| RecruitMyMom – Paarl

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Project and Office Administrator Job Opportunity at RecruitMyMom – Paarl, Western Cape

Company: RecruitMyMom
Position: Project and Office Administrator
Job Type: Permanent
Industry: Construction
Location: Paarl, Western Cape, South Africa
Work Model: Hybrid (Office & Remote after training)
Salary: R15,000 – R20,000 per month
Working Hours: Full-time with flexible hours
Job Reference: ZR_17077_JOB
Posted: 10 July 2026

About the Role

RecruitMyMom is seeking a highly organised and detail-oriented Project and Office Administrator to join a growing construction business in Paarl. This role combines project coordination with office administration, ensuring construction projects run smoothly while supporting the daily operations of the office.

After successfully completing training and demonstrating the ability to work independently, the successful candidate will enjoy a hybrid work arrangement, spending mornings in the office and working remotely during afternoons.

Key Responsibilities

  • Coordinate multiple construction projects from planning through completion.
  • Monitor project timelines and ensure deadlines are achieved.
  • Prepare and process accurate invoices.
  • Support project financial administration and cash flow tracking.
  • Manage incoming telephone calls and client enquiries professionally.
  • Schedule meetings and maintain project documentation.
  • Assist with project reporting and record keeping.
  • Provide general administrative support to management and project teams.
  • Organise office files, correspondence and operational documents.
  • Liaise with contractors, suppliers and clients when required.
  • Ensure efficient communication between office staff and project teams.

Minimum Requirements

  • Proven experience coordinating construction projects, particularly small to medium-sized developments.
  • Experience working in an administrative or project support role.
  • Professional fluency in both Afrikaans and English (written and spoken).
  • Ability to work from the Paarl office daily.
  • Able to work independently from home after completing training.
  • Strong organisational and time management skills.
  • Excellent communication and interpersonal skills.
  • High attention to detail and problem-solving ability.

Preferred Qualifications

  • Experience within the construction or built environment industry.
  • Working knowledge of Xero Accounting Software.
  • Experience with invoicing and project administration.
  • Proficiency in Microsoft Office (Word, Excel and Outlook).

Skills and Competencies

  • Project coordination
  • Office administration
  • Time management
  • Multitasking
  • Customer service
  • Communication
  • Financial administration
  • Documentation management
  • Team collaboration
  • Attention to detail

Why Join RecruitMyMom?

  • Permanent employment opportunity.
  • Competitive monthly salary of R15,000 – R20,000.
  • Flexible full-time working hours.
  • Hybrid working model after training.
  • Opportunity to work in a supportive construction environment.
  • Career growth and professional development opportunities.

Application Opening Date: 10 July 2026

Apply Here