AFGRI Workshop Admin Clerk

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AFGRI Workshop Admin Clerk Vacancy 2026 – Permanent Position in Malmesbury

AFGRI is inviting applications from suitably qualified candidates for the position of Workshop Admin Clerk at its Malmesbury branch in the Western Cape. This permanent opportunity is ideal for individuals with administrative experience who are looking to grow their careers in a professional workshop environment.

Position Overview

  • Employer: AFGRI
  • Position: Workshop Admin Clerk
  • Location: Malmesbury, Western Cape, South Africa
  • Job Type: Permanent
  • Work Level: Skilled
  • Salary: Market Related
  • Employment Equity Position: Yes
  • Reference Number: AO-2373
  • Closing Date: 15 June 2026

About the Role

The successful candidate will provide administrative support to the workshop department and ensure the efficient processing of job cards from opening through to invoicing. The role requires regular communication with customers, workshop personnel, suppliers, and management while maintaining accurate records and documentation.

The Workshop Admin Clerk will play a key role in ensuring smooth daily workshop operations, timely customer service, and accurate administration of workshop transactions.

Minimum Requirements

To be considered for this position, applicants must meet the following requirements:

Education

  • Grade 12 (Matric)

Experience

  • Minimum of 6 months relevant administrative experience

Language Requirements

  • Fluent in English and Afrikaans

Key Duties and Responsibilities

The successful candidate will be responsible for:

  • Creating and processing workshop job cards
  • Opening, updating, and closing job cards accurately
  • Preparing pro-forma invoices for workshop services
  • Creating purchase orders for external vendors linked to job cards
  • Assisting with workshop invoicing processes
  • Maintaining accurate workshop records and registers
  • Updating the Job Card Register on a daily basis
  • Processing daily bank deposits
  • Ensuring all risk file (GMR) documentation is completed and signed
  • Assisting with online warranty claim preparation when required
  • Handling customer enquiries professionally
  • Responding to queries regarding invoices and statements
  • Communicating important information to the Workshop Manager and Working Foreman
  • Building and maintaining positive relationships with customers and suppliers
  • Supporting the workshop team with general administrative duties

Required Skills and Competencies

Candidates should demonstrate:

  • Excellent administrative skills
  • Strong computer literacy, particularly Microsoft Office
  • Basic knowledge of workshop administration procedures
  • Understanding of vehicle parts and maintenance items
  • Good communication and customer service skills
  • Strong organizational abilities
  • Ability to manage multiple tasks effectively
  • High level of accuracy and attention to detail
  • Ability to work under pressure and meet deadlines

Behavioural Competencies

AFGRI is looking for candidates who possess:

  • Professionalism and discipline
  • Strong interpersonal skills
  • Teamwork and cooperation
  • Reliability and accountability
  • Stress management skills
  • Customer-focused mindset
  • Results-oriented approach
  • Attention to detail and accuracy

Why Join AFGRI?

AFGRI is one of Southern Africa’s leading agricultural services and equipment companies. Employees benefit from working in a professional environment that values growth, teamwork, customer service excellence, and operational efficiency.

This position offers valuable exposure to workshop administration, customer relations, invoicing processes, supplier coordination, and general business operations.

Application Information

Interested candidates should submit their applications before the closing date of 15 June 2026.

Please note that only shortlisted candidates will be contacted. If you do not receive feedback within 30 days after the closing date, please consider your application unsuccessful.

AFGRI is committed to Employment Equity and the appointment will be made in line with the company’s Employment Equity Policy.

Applicants should be aware that personal information submitted during the recruitment process will be processed in accordance with the Protection of Personal Information Act (POPIA).

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