Administrators – Document Management (Multiple Positions) – PSIRA

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Administrators – Document Management (Multiple Positions)

Salary: R221 773 per annum (plus benefits)
Job Type: Permanent
Job Category: Administration / Records Management
Locations: Centurion, Pretoria and Johannesburg
Closing Date: 23 July 2026

About the Opportunity

An exciting opportunity is available for qualified and detail-oriented professionals to join a Document Management team. The successful candidates will play a key role in ensuring that organisational records are properly created, stored, maintained, secured, and disposed of in accordance with approved records management policies and legislative requirements.

This role is ideal for graduates or professionals with qualifications in Records Management, Information Science, or Information Management who are looking to build a career in records administration and information governance.

Minimum Requirements

Applicants must possess:

  • National Diploma or Bachelor’s Degree in:
    • Records Management
    • Information Science
    • Information Management
  • Computer literacy (Microsoft Office Suite)
  • Excellent verbal and written communication skills
  • Good organisational and planning skills
  • Strong attention to detail
  • Ability to work independently and within a team
  • Ability to maintain confidentiality when handling sensitive information
  • Knowledge of electronic document management systems (EDMS) will be an added advantage.
  • Previous experience in records administration or document management will be beneficial but may not be mandatory.

Key Responsibilities

The successful candidates will be responsible for:

  • Creating, registering and maintaining official organisational records.
  • Managing both physical and electronic filing systems.
  • Capturing and indexing documents into document management systems.
  • Receiving, sorting and distributing official correspondence.
  • Scanning and digitising records for electronic storage.
  • Maintaining document registers and tracking file movements.
  • Retrieving archived records upon request.
  • Ensuring proper storage, retention and disposal of records.
  • Monitoring compliance with document management policies.
  • Maintaining confidentiality and security of organisational information.
  • Assisting departments with records management queries.
  • Performing quality checks to ensure document accuracy and completeness.
  • Preparing reports relating to document management activities.
  • Supporting audits by providing requested records and documentation.
  • Assisting with records migration and digitisation projects where required.

Knowledge and Skills

Successful applicants should demonstrate:

  • Records management principles
  • Information governance
  • Filing and archiving procedures
  • Data capturing
  • Electronic document management systems (EDMS)
  • Microsoft Word, Excel and Outlook
  • Administrative support
  • Customer service
  • Report writing
  • Time management
  • Problem-solving skills
  • Excellent organisational ability
  • Ability to meet strict deadlines

Personal Attributes

The ideal candidate should be:

  • Professional and trustworthy
  • Highly organised
  • Detail-oriented
  • Self-motivated
  • Reliable
  • Flexible
  • Ethical
  • Service-driven
  • Able to work under pressure
  • Committed to maintaining confidentiality

Salary and Benefits

Successful candidates will receive:

  • Annual Salary: R221 773
  • Competitive government employment benefits
  • Pension benefits (where applicable)
  • Paid annual leave
  • Opportunities for professional development
  • Training and career growth
  • Stable permanent employment

Work Locations

Successful applicants may be placed at any of the following offices:

  • Centurion
  • Pretoria
  • Johannesburg

Closing Date

23 July 2026

Applications received after the closing date will not be considered. Only shortlisted candidates will be contacted.

This opportunity offers an excellent career path for graduates and professionals interested in records management, document control, and administrative support within a structured and professional working environment.

Apply Here