Executive Assistant and Bookkeeper – Cape Town

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Executive Assistant and Bookkeeper – Cape Town

RecruitMyMom | Permanent | Part-Time | Remote

RecruitMyMom is hiring an Executive Assistant and Bookkeeper to support a private family in Cape Town. This is a permanent, part-time opportunity offering flexible working hours and predominantly remote work.

The successful candidate will manage daily administrative activities while overseeing household financial administration, bookkeeping, payments, records, and reconciliations.

Job Details

  • Job Title: Executive Assistant and Bookkeeper
  • Company: RecruitMyMom
  • Job Opening ID: ZR_17276_JOB
  • Location: Cape Town, Western Cape
  • Work Type: Part-Time
  • Work Arrangement: Remote / Work From Home
  • Employment Type: Permanent
  • Salary: R25,000 – R30,000 per month
  • Industry: Industrial
  • Posted: 5 August 2026
  • Closing Date: Not specified

Key Responsibilities

The Executive Assistant and Bookkeeper will be responsible for:

  • Managing diary schedules and coordinating professional, medical and household appointments.
  • Handling family correspondence and external communications professionally and discreetly.
  • Coordinating travel arrangements, bookings and itineraries.
  • Liaising with household staff, vendors and professional service providers.
  • Maintaining organised personal and household records.
  • Processing household bills and recurring payments.
  • Tracking household income and expenses.
  • Maintaining updated budgets and financial summaries.
  • Organising invoices, receipts, statements and other financial documentation.
  • Reconciling bank and credit card accounts.
  • Investigating and resolving financial discrepancies.
  • Working with accountants, tax practitioners, banks and financial advisors.
  • Monitoring insurance renewals and related documentation.
  • Preparing financial documentation for SARS submissions in coordination with the tax practitioner.
  • Processing medical aid claims and following up on rejected or outstanding claims.
  • Reviewing subscriptions and recurring payments to identify unnecessary or duplicate expenses.

Requirements

Applicants should have:

  • Proven experience as an Executive Assistant or Personal Assistant supporting a family, private individual or executive.
  • Practical bookkeeping experience, including reconciliations, accounts and basic financial reporting.
  • Experience using accounting or budgeting software.
  • Proficiency in online banking platforms and spreadsheets.
  • Strong knowledge of administrative tools.
  • Excellent written and verbal communication skills.
  • High discretion and trustworthiness when handling confidential information.
  • Reliable internet connectivity.
  • Own equipment suitable for remote work.
  • Ability to attend occasional in-person meetings in Cape Town when required.

Advantageous Experience

The following would be beneficial:

  • A formal bookkeeping qualification or certification.
  • Experience working directly with accountants or auditors.
  • Trust administration, record-keeping or reporting experience.
  • Previous experience in a private household or family office environment.

Required Software Skills

Experience with:

  • QuickBooks
  • Syspro
  • Microsoft Excel
  • Google Sheets
  • Online banking platforms
  • Email and online calendar systems
  • Standard administrative software

Benefits

  • Flexible part-time working hours.
  • Predominantly remote work.
  • Respectful and professional working environment.

Salary

The advertised salary is R25,000 – R30,000 per month for the part-time permanent position.

Location

Cape Town, Western Cape, South Africa

The role is primarily remote, but applicants should reside in Cape Town as occasional in-person meetings may be required.

How to Apply

Interested candidates should apply through the RecruitMyMom job listing using the Apply Now option.

Job Opening ID: ZR_17276_JOB

Important: Only candidates who meet the requirements and are available for the stated part-time remote arrangement should apply.

Apply Here