Administration Assistant |Life Healthcare

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Administration Assistant Job Opportunity at Life Healthcare (Hilton Private Hospital)

Life Healthcare is inviting applications for an Administration Assistant position at Life Hilton Private Hospital in Hilton, KwaZulu-Natal. This permanent opportunity is ideal for experienced administrative professionals with bookkeeping knowledge and strong financial administration skills who are looking to build a career in one of South Africa’s leading private healthcare groups.

Job Details

Position: Administration Assistant
Company: Life Healthcare
Facility: Life Hilton Private Hospital
Department: Finance / Administration
Location: Hilton, KwaZulu-Natal, South Africa
Reporting To: Finance and Admin Manager
Employment Type: Permanent
Closing Date: 17 July 2026

About the Role

The Administration Assistant will support the Finance and Administration department by performing a wide range of financial and administrative duties. The successful candidate will assist with company secretarial administration, financial processing, SAP requisitions, debtor administration, CIPC submissions, record keeping, and general office support to ensure efficient business operations.

This role requires exceptional organizational skills, strong attention to detail, and the ability to work accurately under pressure while maintaining confidentiality.

Key Responsibilities

The successful candidate will be responsible for:

  • Assisting with preparation of company secretarial documentation for subsidiary board meetings and Annual General Meetings (AGMs).
  • Preparing documentation relating to company share transactions.
  • Supporting deregistration and liquidation administration for companies.
  • Assisting with the circulation and collation of Annual Financial Statements.
  • Updating and maintaining the Company Secretarial (Cosec) database.
  • Preparing documentation for CIPC submissions including:
    • Company name changes
    • Public officer changes
    • Director appointments and resignations
    • Other statutory submissions
  • Maintaining company minute books and statutory records.
  • Performing general administrative duties for Head Office and business operations.
  • Processing requisitions and goods receipting using SAP.
  • Sending supplier payments for processing.
  • Performing Store Clerk duties when required.
  • Contacting debtors to maintain the debtor’s book.
  • Providing financial administrative support to the Finance Department.
  • Assisting with various ad hoc administrative projects.

Minimum Requirements

Applicants should possess:

  • Grade 12 (Matric).
  • Higher Certificate in Bookkeeping or an equivalent qualification.
  • Minimum of 2 years’ relevant administrative and financial experience.
  • Previous clerical or finance administration experience.
  • Good understanding of bookkeeping and financial processes up to Trial Balance.
  • Excellent Microsoft Office skills.
  • Good written and verbal English communication skills.
  • Strong administrative and organizational abilities.
  • SAP knowledge will be advantageous.
  • Computer literacy.
  • Excellent attention to detail.
  • Ability to meet deadlines.
  • Ability to work effectively under pressure.

Desired Knowledge & Skills

Successful candidates should demonstrate:

  • Financial administration knowledge.
  • Bookkeeping principles.
  • Company secretarial administration.
  • SAP processing.
  • Debtor administration.
  • CIPC filing procedures.
  • Document management.
  • Professional communication.
  • Strong planning and organization.
  • Time management.
  • Confidentiality.
  • Accuracy in data capturing.

Competencies

Life Healthcare is looking for candidates who demonstrate:

  • Problem-solving ability.
  • Analytical thinking.
  • Sound judgement.
  • Attention to detail.
  • Resilience.
  • Customer focus.
  • Ethical behaviour.
  • Strong interpersonal skills.
  • Relationship building.
  • Organizational awareness.
  • Action orientation.
  • Excellence orientation.
  • Verbal and written communication.
  • Ability to influence and collaborate with colleagues.

Why Join Life Healthcare?

Life Healthcare is one of South Africa’s leading private healthcare providers, offering employees opportunities to grow within a respected healthcare environment. Employees benefit from:

  • Career development opportunities.
  • Exposure to financial and healthcare administration.
  • Professional working environment.
  • Diverse and inclusive workplace.
  • Equal Employment Opportunity employer.
  • Continuous learning and development.

Application Information

Closing Date: 17 July 2026

Email your application to:

[email protected]

Ensure your application includes:

  • Updated CV.
  • Certified copies of qualifications.
  • Certified copy of your ID.
  • Any supporting documents requested by the employer.

Important Notes

  • Internal applicants should discuss their application with their Line Manager before applying.
  • External applicants are encouraged to apply.
  • Only shortlisted candidates will be contacted.
  • If you do not receive feedback within two weeks after the closing date, please consider your application unsuccessful.
  • Life Healthcare is an Equal Opportunity Employer committed to diversity and employment equity.

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