Personal Assistant  – Pedros

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Personal Assistant Job Vacancy – Pedros Head Office Employer: Pedros Location: Newlands East, KwaZulu-Natal, South Africa
Position: Personal Assistant
Employment Type: Permanent
Division: Head Office
Department: Finance
Experience Level: Mid-Senior
Closing Date: 30 June 2026

About the Opportunity

Pedros is recruiting a skilled and highly organized Personal Assistant to provide executive-level support to senior management within its Head Office Finance team. This position requires a professional individual with excellent administrative, diary management, communication, and coordination skills who can thrive in a fast-paced corporate environment.

The successful candidate will act as a trusted support partner, ensuring executives remain focused on strategic priorities by efficiently managing schedules, communications, meetings, travel arrangements, reporting requirements, and office operations.

Main Duties and Responsibilities

Executive & Administrative Support

  • Manage executive calendars and daily schedules.
  • Coordinate appointments, meetings, conferences, and events.
  • Arrange and manage local and international travel bookings.
  • Prepare travel itineraries and logistics documentation.
  • Handle general administrative and office support duties.

Communication Management

  • Screen, prioritize, and respond to emails and telephone enquiries.
  • Draft professional correspondence, reports, and presentations.
  • Serve as a liaison between executives and internal or external stakeholders.
  • Maintain effective communication across all levels of the business.

Diary & Calendar Management

  • Schedule appointments and meetings efficiently.
  • Monitor deadlines and important business commitments.
  • Provide reminders and ensure executives are prepared for engagements.

Meeting Coordination

  • Organize meeting venues and logistics.
  • Prepare meeting agendas and supporting documents.
  • Record accurate meeting minutes and distribute action points.
  • Track progress on assigned tasks and follow-ups.

Reporting & Documentation

  • Compile operational reports and management presentations.
  • Maintain accurate filing systems and databases.
  • Ensure records remain updated, secure, and accessible.
  • Support document control and information management processes.

Problem Solving & Operational Support

  • Resolve routine administrative challenges.
  • Anticipate executive requirements and business needs.
  • Escalate complex issues appropriately.
  • Support operational efficiency across departments.

Minimum Requirements

Educational Qualifications

✔ Grade 12 / Matric Certificate

Experience

✔ Minimum 5 years’ experience in administration and diary management
✔ Experience supporting senior management or executives
✔ Experience preparing meeting agendas and minutes is advantageous

Technical Skills

✔ Advanced Microsoft Office Suite skills
✔ Strong Microsoft Excel proficiency
✔ Familiarity with digital workplace technologies
✔ Exposure to AI-powered productivity tools will be beneficial

Preferred Competencies

  • Exceptional organisational skills
  • Strong attention to detail
  • Professional verbal and written communication
  • Excellent stakeholder management abilities
  • High levels of integrity and confidentiality
  • Emotional intelligence and professionalism
  • Strong planning and coordination skills
  • Ability to multitask effectively
  • Excellent time-management skills
  • Problem-solving and decision-making capabilities
  • Ability to work independently and within teams
  • Adaptability in a fast-changing business environment

Why Work for Pedros?

Joining Pedros provides an opportunity to work within one of South Africa’s rapidly growing restaurant brands. Employees benefit from a dynamic workplace culture, exposure to senior leadership, career development opportunities, and valuable experience within a professional corporate environment.

Apply Here