PATIENT SCHEDULING CLERK

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MEDICLINIC POTCHEFSTROOM IS HIRING

PATIENT SCHEDULING CLERK

Employer: Mediclinic Potchefstroom
Position: Patient Scheduling Clerk
Reference Number: 71557
Location: Potchefstroom, North West, South Africa
Employment Type: Permanent
Workplace Type: On-site
Positions Available: 1
Closing Date: 24 July 2026
Recruiter: Sanet Rossouw

ABOUT THE JOB

Mediclinic Potchefstroom is seeking a suitably qualified and organised Patient Scheduling Clerk to join its hospital team. The successful candidate will play an important administrative role in ensuring that theatre cases are scheduled accurately and efficiently.

The position involves coordinating theatre bookings, maintaining accurate scheduling information, distributing theatre lists, loading patient bookings, and assisting with the allocation of wards. The role contributes to the smooth operation of hospital theatres and supports the effective utilisation of available theatre time and hospital beds.

This opportunity may suit candidates with a Grade 12 qualification who are computer literate and interested in building or advancing their administrative career within the private healthcare sector.

MAIN PURPOSE OF THE JOB

The primary purpose of the Patient Scheduling Clerk position is to ensure that all theatre cases are scheduled correctly and efficiently.

The successful candidate will help:

  • Reduce operational and financial risks associated with incorrect scheduling.
  • Ensure effective utilisation of available theatre resources.
  • Support accurate patient booking processes.
  • Coordinate theatre scheduling information with relevant hospital departments.
  • Assist with the effective allocation of available hospital beds and wards.
  • Ensure theatre lists are communicated to the relevant parties on time.

KEY RESPONSIBILITIES

Theatre Scheduling

  • Schedule theatre cases accurately according to hospital requirements.
  • Assist with the effective utilisation of available theatre time.
  • Allocate appropriate theatre time for patients and bookings.
  • Ensure scheduling information is captured and maintained accurately.
  • Transfer theatre schedule information to the relevant systems and stakeholders.

Patient Administration

  • Load all patient bookings and theatre cases onto the relevant patient administration systems.
  • Ensure patient and booking information is captured accurately.
  • Assist with the allocation of wards based on available bed capacity and ward requirements.
  • Support efficient coordination between patient bookings, theatres and wards.
  • Follow established hospital policies and procedures when handling patient administration information.

Theatre List Administration

  • Prepare and distribute theatre lists timeously.
  • Ensure relevant parties receive updated theatre scheduling information.
  • Follow the requirements outlined in the Patient Administration Manual.
  • Communicate changes to theatre schedules where required.
  • Maintain accurate records relating to theatre bookings and scheduling.

EDUCATION REQUIREMENTS

Essential

  • Grade 12 or equivalent qualification.

Desired

  • No additional education or qualification is specified for this position.

EXPERIENCE REQUIREMENTS

Essential

  • Experience working with computers.

Advantageous Experience

Candidates with any of the following experience may have an advantage:

  • Theatre scheduling experience.
  • ICU scheduling experience.
  • Experience working in a private healthcare environment.
  • Experience using the AS400 system.
  • Experience with ICD coding.
  • Experience with CPT coding.
  • Previous patient administration experience.
  • Experience working with hospital booking or scheduling systems.

REQUIRED SKILLS AND KNOWLEDGE

The ideal candidate should have knowledge or skills in the following areas:

  • Computer literacy.
  • Microsoft Office applications.
  • Patient administration programmes, including AS400.
  • Theatre scheduling and theatre time allocation.
  • Patient booking administration.
  • Transfer and management of theatre schedule information.
  • Basic anatomy knowledge.
  • Medical terminology.
  • Clinical coding up to Level 1.
  • Ability to identify the appropriate code that best describes a procedure performed.
  • Accurate data capturing and record keeping.
  • Administrative processes within a healthcare environment.

IDEAL CANDIDATE PROFILE

The successful candidate should ideally be:

  • Highly organised and detail-oriented.
  • Comfortable working with computerised systems.
  • Able to accurately manage multiple bookings and scheduling requirements.
  • Able to work with confidential patient information responsibly.
  • Capable of communicating effectively with different hospital departments.
  • Able to prioritise tasks in a busy healthcare environment.
  • Reliable and professional.
  • Able to follow hospital procedures and administrative guidelines.
  • Comfortable working independently while also contributing to a wider healthcare team.

WHY THIS ROLE MAY BE A GOOD OPPORTUNITY

This position offers an opportunity for an individual with administrative and computer skills to work within the healthcare sector and gain valuable experience in patient administration, theatre scheduling and hospital operations.

The role provides exposure to important healthcare administrative processes, including patient bookings, theatre coordination, ward allocation, clinical coding and hospital information systems.

JOB SUMMARY

Job Title: Patient Scheduling Clerk
Company: Mediclinic Potchefstroom
Reference: 71557
Employment: Permanent
Workplace: On-site
Location: Potchefstroom, South Africa
Positions: 1
Minimum Qualification: Grade 12 or equivalent
Minimum Experience: Computer experience
Closing Date: 24 July 2026

IMPORTANT INFORMATION

All applicants will be considered. However, preference will be given in accordance with the Employment Equity Plan of Mediclinic Southern Africa and to internal applicants or employees who meet the minimum requirements.

If you are an internal employee currently employed on a fixed-term contract, please apply using an external candidate profile and not your employee profile.

HOW TO APPLY

Interested candidates who meet the minimum requirements are encouraged to submit their applications through the official Mediclinic careers platform before the closing date.

Closing Date: 24 July 2026

Reference Number: 71557

Note: Applicants are encouraged to ensure that their CV accurately reflects their qualifications, computer skills and relevant administrative or healthcare experience before applying.

Apply Here