Administrator: Vehicle Invoicing and Licensing

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Administrator: Vehicle Invoicing and Licensing Job at Motus Daimler Trucks Airport (Boksburg)

Job Overview

Motus Daimler Trucks Airport, a division of , is currently recruiting for an Administrator: Vehicle Invoicing and Licensing based in Boksburg, Gauteng. This is a permanent position within the Commercial Business Unit, ideal for candidates with strong administrative and motor industry experience.

Location: Boksburg, Gauteng
Job Type: Permanent
Closing Date: 09 June 2026
Industry: Automotive
Experience Level: Entry Level (Minimum 3 years relevant experience required)

About the Role

The Administrator: Vehicle Invoicing and Licensing plays a critical role in ensuring accurate vehicle invoicing, registration, documentation control, and financial reconciliation within the dealership environment.

This position supports the smooth processing of vehicle sales transactions, compliance documentation, stock management, and debtor account follow-ups.

Key Responsibilities

Vehicle Administration & Invoicing

  • Receive and verify signed vehicle deal files from Sales Managers
  • Ensure all required documentation is complete (OTP, ID copies, trade-in documents, cost sheets, etc.)
  • Invoice vehicles accurately according to OTP, including sundries
  • Process credit notes, sundry invoices, and related financial entries

Registration & Licensing

  • Complete vehicle change of ownership processes
  • Register vehicles and warranties accurately
  • Ensure all licensing documentation is correctly processed

Stock & Data Management

  • Capture trade-in vehicles into stock system and stock book
  • Update vehicle movements (inbound and outbound) on system and records
  • Maintain accurate stock sheets and sales journals

Financial & Debtor Control

  • Capture EFT payments and receipts on Kerridge system
  • Follow up on outstanding vehicle debtor accounts
  • Handle debtor queries and resolve payment issues
  • Assist with month-end reconciliations and reporting

Reporting & Compliance

  • Ensure sales journal agrees with Dealer Operating Control (DOC)
  • Print and submit month-end reports to accountants
  • Conduct stock takes when required
  • Manage fleet claims and related documentation

Minimum Requirements

  • Grade 12 / NQF Level 4 qualification
  • Minimum 3 years’ VSB Clerk experience in the motor industry (preferably trucks)
  • Mercedes-Benz truck dealership experience advantageous
  • Strong computer literacy (MS Excel & MS Word essential)
  • Knowledge of Kerridge system preferred
  • Clear criminal record

Skills and Competencies

  • Strong attention to detail and accuracy
  • Ability to work under pressure
  • Excellent interpersonal and communication skills
  • Strong problem-solving ability
  • Team-oriented with a performance-driven mindset
  • High level of integrity and accountability

Why Join Motus?

Working with means joining one of Southern Africa’s leading automotive groups with strong career development opportunities across retail, commercial, and mobility divisions.

Application Information

Applicants who do not receive feedback within two weeks after the closing date should consider their application unsuccessful.

Closing Date: 09 June 2026
Location: Boksburg, Gauteng

Apply Here