Administration Controller Job Opportunity – Takealot

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Administration Controller Job Opportunity – takealot.com | Cape Town, South Africa

Job Overview

takealot.com, South Africa’s leading e-commerce retailer, is seeking a highly organized and detail-oriented Administration Controller to join its Distribution Centre (DC) operations in Cape Town. This role is ideal for candidates with experience in finance administration, procurement, supply chain support, and warehouse operations.

Reporting directly to the DC Finance and Admin Manager, the successful candidate will play a key role in managing financial administration, supplier coordination, procurement activities, workforce administration, and operational reporting within the Distribution Centre.

Position Details

Job Title: Administration Controller
Location: Cape Town, Western Cape, South Africa
Company: takealot.com
Employment Type: Permanent
Department: Distribution Centre Operations
Reporting To: DC Finance and Admin Manager

Key Responsibilities

Finance & Administration Support

  • Monitor and maintain Distribution Centre operational staffing requirements.
  • Work closely with the finance team to track and control DC-related expenses.
  • Capture and process invoices for consumables, stationery, uniforms, labour, and ad-hoc purchases.
  • Reconcile purchase orders and process month-end accruals.
  • Liaise with suppliers and finance teams regarding payments, remittances, and account queries.
  • Assist with budget preparation, annual budgeting, and long-term financial planning.
  • Prepare month-end expenditure reports and financial summaries.

Supplier & Procurement Management

  • Source suppliers when required and obtain competitive quotations.
  • Manage supplier statements and ensure all invoices are accurately captured.
  • Create purchase orders and monitor supplier payments.
  • Participate in RFQ and RFP sourcing processes.
  • Compile monthly and quarterly forecasts for suppliers.
  • Monitor stock levels of packaging materials and consumables.
  • Track supplier performance and maintain supplier scorecards.
  • Report on supplier spend, usage trends, and procurement insights.

Distribution Centre Administration

  • Manage employee attendance records and workforce reporting.
  • Validate employee onboarding and termination data within systems.
  • Ensure payroll documentation and timesheets are submitted accurately and on time.
  • Maintain office administration processes and support smooth daily operations.
  • Oversee office access control records and employee security access.
  • Coordinate employee uniform orders and PPE quality control.
  • Promote workplace organization through 5S principles.

Reporting & Operational Support

  • Maintain management dashboards and operational reports.
  • Assist with month-end financial reporting and journal processing.
  • Analyze general ledger accounts where required.
  • Capture weekly ad-hoc invoices and expenditure records.
  • Support packaging and consumables teams to improve operational efficiency.

Minimum Requirements

Qualifications

  • Diploma or Degree in:
    • Finance
    • Accounting
    • Business Administration
    • Supply Chain Management
    • Or a related field

Experience

  • Minimum 2 years’ experience within:
    • Distribution Centre Administration
    • Warehouse Administration
    • Supply Chain Operations
    • Logistics Administration

Technical Skills

Experience with:

  • Invoice processing
  • Purchase order management
  • Financial reconciliations
  • Procurement administration
  • Supplier management
  • Budget support
  • ERP or financial systems (SAP, Sage, Navision, or similar)
  • Inventory and consumables reporting

Required Competencies

  • Strong attention to detail
  • Excellent analytical and problem-solving skills
  • Effective stakeholder management
  • Strong communication skills
  • Excellent organizational and time-management abilities
  • Ability to manage multiple priorities and deadlines
  • Proficiency in financial and administrative reporting
  • Ability to work flexible hours and overtime when required

Why Join takealot.com?

takealot.com offers a fast-paced, innovative, and collaborative environment where employees are empowered to take ownership and contribute to the growth of Africa’s leading online retailer.

Benefits

  • Competitive market-related remuneration package
  • Career growth opportunities
  • Dynamic and entrepreneurial work culture
  • Exposure to large-scale e-commerce operations
  • Collaborative and supportive team environment
  • Opportunity to contribute to one of Africa’s fastest-growing technology companies

Employment Equity

takealot.com is an Equal Opportunity Employer and encourages applications from historically disadvantaged individuals and persons living with disabilities.

Application Notes

Applicants applying from outside Cape Town should note that any relocation costs will be their own responsibility.

Apply now and become part of a team building the future of e-commerce in Africa.

Apply Here