Admin Assistant: Filing – City of Ekurhuleni

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Admin Assistant: Filing (FINA19147) – City of Ekurhuleni Finance Department | Permanent Government Vacancy 2026

Reference Number: FINA19147
Employer: City of Ekurhuleni
Department: Finance Department
Position: Admin Assistant: Filing
Job Type: Permanent
Location: City of Ekurhuleni, Gauteng, South Africa
Salary: R273,288 – R374,820 per annum (plus municipal benefits)
Closing Date: 24 July 2026

About the Position

The City of Ekurhuleni is seeking a highly organised and detail-oriented Admin Assistant: Filing to join its Finance Department. This permanent position is responsible for maintaining accurate salary administration records, supporting payroll administrators, managing filing systems, and ensuring compliance with municipal records management policies.

This opportunity is ideal for candidates with experience in administration, records management, payroll support, or finance administration who are looking to build a long-term career in local government.

Purpose of the Role

The successful candidate will ensure that salary administration records are created, maintained, stored, and disposed of according to legislative and municipal requirements. The role also provides administrative support that contributes to the efficient operation of the Finance Department.

Key Responsibilities

  • Manage employee salary administration records throughout their entire lifecycle.
  • File, classify, organise, archive, retrieve, and store financial and payroll documentation.
  • Ensure records are maintained in accordance with municipal policies and legislative requirements.
  • Assist salary administrators with daily administrative and clerical duties.
  • Capture and maintain accurate employee records.
  • Respond to payroll and salary administration enquiries from employees and internal departments.
  • Process general office documentation efficiently and accurately.
  • Monitor compliance with governance, risk management, and records management procedures.
  • Support financial control measures aimed at preventing irregular, fruitless, and wasteful expenditure.
  • Maintain confidentiality of employee payroll information.
  • Provide professional customer service to internal and external stakeholders.
  • Assist with document audits and records verification when required.
  • Ensure filing systems remain accurate, updated, and easily accessible.

Minimum Requirements

Applicants must possess:

  • Grade 12 (Matric) or an equivalent NQF Level 4 qualification.
  • End User Computing Certificate.
  • 1–2 years’ experience in a financial, payroll, or administrative environment.

Added Advantage

  • Archive Certificate or Records Management qualification.

Knowledge Required

Successful applicants should have knowledge of:

  • Records and document management principles.
  • Payroll and salary administration processes.
  • Financial administration procedures.
  • Office administration practices.
  • Microsoft Office applications.
  • Municipal governance and compliance requirements.
  • Customer service principles.

Skills and Competencies

  • Excellent filing and organisational skills.
  • High level of accuracy and attention to detail.
  • Strong administrative abilities.
  • Good written and verbal communication skills.
  • Computer literacy.
  • Time management.
  • Problem-solving skills.
  • Ability to work independently and within a team.
  • Professional ethics and confidentiality.
  • Ability to prioritise workload and meet deadlines.

Salary and Benefits

The successful candidate will receive:

  • Annual salary between R273,288 and R374,820.
  • Competitive municipal employee benefits.
  • Pension fund benefits.
  • Medical aid (subject to municipal conditions).
  • Paid annual leave.
  • Career development opportunities.
  • Stable permanent government employment.

Why Join the City of Ekurhuleni?

Working for the City of Ekurhuleni offers employees the opportunity to contribute to quality public service while enjoying long-term career stability, structured career progression, attractive employee benefits, ongoing training opportunities, and a professional working environment.

Important Information

  • Candidates may be required to submit proof of the NQF level of their qualifications.
  • Only shortlisted applicants will be contacted.
  • If you do not receive feedback within six weeks after the closing date, please consider your application unsuccessful.
  • The City of Ekurhuleni supports the principles of the Employment Equity Act and reserves the right not to make an appointment.

Application Closing Date

24 July 2026

Apply Here