Admin and Operations Coordinator

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Admin and Operations Coordinator – Cape Town

Admin and Operations Coordinator

Company: RecruitMyMom
Job Type: Permanent
Location: Tamboerskloof/City Bowl, Cape Town, Western Cape
Work Arrangement: On-site
Hours: Full-time with flexibility
Salary: R25,000 per month
Industry: Retail & Wholesale
Job Opening ID: ZR_17277_JOB
Date Posted: 26 August 2026

Job Overview

A growing bespoke jewellery studio in Tamboerskloof, Cape Town, is seeking a meticulous and systems-minded Admin and Operations Coordinator to become the central operational support for the business.

This is a hands-on opportunity for a highly organised, tech-savvy professional who enjoys working with detail, accuracy, systems and logistics in a high-end, precision-focused environment.

Key Responsibilities

Workflow and Production Logistics

  • Monitor production lead times and follow up with external artisans, casters, setters and gemstone merchants.
  • Conduct regular physical stocktakes and maintain accurate inventory records.
  • Coordinate local and international door-to-door courier dispatches.
  • Ensure production and operational workflows remain organised and on schedule.

Digital Systems and Website Oversight

  • Coordinate with web developers on website-related requirements.
  • Upload and manage new digital media.
  • Monitor e-commerce information and accuracy.
  • Assist with client newsletters.
  • Oversee online booking systems.

Client and Studio Communication

  • Act as the first point of contact for customer and supplier enquiries.
  • Maintain a professional and refined communication style appropriate for a luxury jewellery brand.
  • Manage daily office administration.
  • Monitor and coordinate studio supplies.

Data and Financial Administration

  • Build and maintain Excel-based costing models.
  • Calculate costs using precious metal weights, labour and gemstone values.
  • Prepare pro-forma and tax invoices using Xero.
  • Manage deposits and maintain accurate pricing and financial records.

Requirements

Experience

  • 3–5 years’ experience in operations, administration or office support.
  • Experience in luxury goods, retail or a boutique studio environment is advantageous.

Technical Skills

  • Advanced Microsoft Excel skills, including:
    • Pivot Tables
    • Conditional formatting
    • Formulas
  • Strong working knowledge of:
    • Xero Accounting
    • Microsoft 365
    • Google Workspace
    • E-commerce back-end systems

Key Competencies

  • Excellent numerical accuracy.
  • Exceptional attention to detail.
  • Strong organisational and administrative skills.
  • Proactive problem-solving ability.
  • Comfortable managing multiple operational priorities.
  • Calm and professional under pressure.
  • Strong communication and coordination skills.

Education

A Diploma or Degree in Business Administration, Finance, Logistics or a related field will be advantageous.

Location Requirements

Applicants must be based in Cape Town and have reliable transport.

The position is fully on-site in Tamboerskloof, within the City Bowl area.

Benefits

  • Permanent employment.
  • Full-time position with flexibility to be discussed upfront.
  • Opportunity to work in a professional, high-end environment.
  • Exposure to luxury retail, jewellery operations and bespoke production.

Closing Date

Not specified in the vacancy listing. Applicants are encouraged to apply as soon as possible.

How to Apply

Interested candidates should apply through the RecruitMyMom job listing using the Job Opening ID: ZR_17277_JOB.

Important Notice

Only candidates who meet the advertised requirements should apply. The position is based on-site in Tamboerskloof, Cape Town, and applicants must have reliable transport.

Job Summary

Position Admin and Operations Coordinator Company RecruitMyMom Location Tamboerskloof/City Bowl, Cape Town Province Western Cape Job Type Permanent Work Arrangement On-site Hours Full-time with flexibility Salary R25,000 per month Industry Retail & Wholesale Job ID ZR_17277_JOB Posted 26 August 2026 Closing Date Not specified

Apply Here

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