Clerk Operations Expenses Job at Pick n Pay in Cape Town

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Pick n Pay is hiring a Clerk Operations Expenses in Kenilworth, Cape Town. The full-time position is responsible for supporting store and support office operations through purchase order management, fleet administration, CAPEX processes, expense management and the supply of essential security and consumable resources.

Clerk Operations Expenses Job Details

  • Job Title: Clerk Operations Expenses
  • Company: Pick n Pay
  • Job Type: Full-time
  • Location: Kenilworth, Cape Town, Western Cape
  • Job Reference: JR105498
  • Closing Date: 12 August 2026

Minimum Requirements

Applicants interested in the Pick n Pay Clerk Operations Expenses vacancy should meet the following requirements:

  • Grade 12 / Matric
  • Diploma or certificate in Finance, Business Administration or a related field is preferred
  • 2–3 years’ experience in operations, procurement or expense management
  • Excellent organisational and multitasking skills
  • Proficiency in Microsoft Office, including Excel, Word and Outlook
  • Strong problem-solving and analytical skills
  • Ability to work under pressure and meet deadlines
  • Strong communication and teamwork skills
  • High level of integrity and accountability
  • Good attention to detail and accuracy
  • Customer service orientation
  • Knowledge of SAP, Onkey and CAPEX processes

Key Responsibilities

Purchase Order Management

The Operations Expense Clerk will:

  • Process and manage purchase orders for stores and support offices.
  • Handle ad hoc and monthly contract purchase orders.
  • Ensure compliance with procurement policies.
  • Maintain accurate purchasing records.
  • Liaise with suppliers and internal stakeholders regarding order queries.
  • Review open regional orders and follow up on outstanding orders.
  • Respond to work order requests to minimise equipment-related downtime.

Fleet Management

Responsibilities will include:

  • Overseeing the company vehicle fleet.
  • Managing vehicle licensing, maintenance schedules and insurance compliance.
  • Ordering vehicles and fuel cards.
  • Distributing and managing traffic fines.
  • Maintaining accurate fleet records.
  • Following up on vehicle repair quotes.
  • Assisting with fuel card, maintenance and vehicle movement reports.
  • Following up on motor vehicle accident reports through to vehicle repairs.

CAPEX Administration

The successful candidate will:

  • Prepare and submit CAPEX approval applications.
  • Track approved CAPEX projects.
  • Follow up on outstanding approvals and signatures.
  • Follow up on purchase orders for approved CAPEX requisitions.
  • Track requisitions and ensure orders are issued correctly.
  • Create temporary R&M orders when required.
  • Follow up on BAN numbers for temporary R&M orders.

Consumable and Security Supplies

The role also involves:

  • Coordinating the procurement and distribution of security essentials to stores.
  • Ensuring stores have the necessary safety and compliance resources.
  • Working with the security team to identify supply requirements.
  • Managing stock levels for centrally supplied consumables.

Skills and Competencies

Pick n Pay is looking for an organised and detail-oriented individual who can work effectively across multiple departments. The ideal candidate should demonstrate:

  • Strong organisational skills
  • Excellent attention to detail
  • Analytical and problem-solving ability
  • Ability to manage competing priorities
  • Ability to work through constant interruptions
  • Strong communication skills
  • Teamwork and cross-functional collaboration
  • Integrity and accountability
  • Ability to meet deadlines
  • Strong operational and financial awareness

Who Can Apply?

Candidates who have Grade 12/Matric, preferably a relevant finance or business administration qualification, and 2–3 years of relevant operations, procurement or expense management experience can apply.

Experience with SAP, Onkey and CAPEX processes will be advantageous.

Location

The position is based in Kenilworth, Cape Town, Western Cape, South Africa.

Closing Date

Applications close on 12 August 2026.

Interested candidates are encouraged to apply before the closing date.

How to Apply

Search for Clerk Operations Expenses – Reference JR105498 on the official Pick n Pay Careers website and follow the application instructions provided there.

About Pick n Pay

Pick n Pay is one of South Africa’s major retail groups, with a large network of stores and support operations across the country. The company offers career opportunities across retail, administration, finance, supply chain, operations and other business functions.

Frequently Asked Questions

What is the position available at Pick n Pay?
The available position is Clerk Operations Expenses.

Where is the Clerk Operations Expenses job located?
The position is based in Kenilworth, Cape Town.

What is the Pick n Pay job reference number?
The reference number is JR105498.

What qualification is required?
Applicants need at least Grade 12/Matric. A diploma or certificate in Finance, Business Administration or a related field is preferred.

How much experience is required?
Applicants should have 2–3 years of experience in operations, procurement or expense management.

When does the application close?
The stated closing date is 12 August 2026.

Is this a full-time position?
Yes. The position is advertised as full-time.

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