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GFLEET ADMIN CLERK – ACCIDENTS AND TRAFFIC FINES

Employer: Gfleet
Job Title: Admin Clerk – Accidents and Traffic Fines
Reference Number: REFS/035665
Directorate: Transport Support Services
Location: Bedfordview, Gauteng
Employment Type: Permanent
Number of Positions: 1
Salary: R237,453 per annum plus benefits
Salary Level: Level 05
Closing Date: 3 August 2026

Gfleet is inviting applications for an Admin Clerk – Accidents and Traffic Fines position within its Transport Support Services Directorate. This opportunity is suitable for a candidate with a Grade 12 / Matric qualification who is interested in administrative work involving accident records, third-party claims, traffic fines, fleet systems and vehicle-related documentation.

No previous experience is required, making this vacancy a potential opportunity for suitably qualified entry-level candidates with strong administrative, communication and organisational abilities.

Minimum Requirements

Applicants must meet the following requirements:

Grade 12 / Matric qualification
No previous experience required
Good verbal and written communication skills
Good people-oriented skills
Customer management skills
Planning and organising skills
Ability to work effectively in a team
A valid Code B driver’s licence will be an added advantage

Candidates should be organised, detail-oriented and able to handle administrative records and documentation accurately. The role also requires the ability to communicate with internal departments, external stakeholders and relevant authorities.

Key Duties and Responsibilities

The successful candidate will be responsible for providing administrative support relating to vehicle accidents, third-party claims, traffic fines, recoveries and e-tags.

Accident Report Management

Duties will include:

Receiving and sorting accident-related documentation
Recording incoming and outgoing documentation in the appropriate control register
Checking whether documentation relates to an existing matter or a new matter
Distributing accident reports to the relevant responsible officials
Inspecting documentation to ensure that it is complete and meets the required standards
Maintaining accurate records of accident-related matters
Following up on documentation where information is outstanding

Third-Party Claims

The successful candidate will assist with the administration of third-party claims by:

Receiving letters of demand relating to third-party claims
Soliciting legal opinions on claims received where necessary
Preparing submissions for approval by the CEO
Ensuring approved submissions are forwarded to Finance for payment processing
Communicating with claimants when claims have been repudiated
Ensuring summons received are immediately referred to Legal Services
Instructing Finance to issue debt claims against applicable client departments where required
Maintaining accurate records relating to claims and related correspondence

HQ Numbers and Recoveries for Non-Compliance

Responsibilities will include:

Recording incidents in the relevant control register
Issuing HQ numbers
Capturing information on the Fleet Information System (FIS)
Capturing information on the accident schedule
Receiving repair cost information for vehicles repaired without an accident report
Communicating with relevant client departments regarding outstanding documentation
Following up on missing information within the required timeframe
Preparing submissions for recovery where departments fail to comply with documentation requirements

Traffic Fine Administration

The position will also be responsible for assisting with the rerouting and administration of traffic fines.

Duties include:

Sorting and registering traffic fines received
Identifying the responsible department through the Fleet Information System (FIS)
Identifying the responsible driver through the vehicle tracking system
Completing AARTO 07 forms using the details of the responsible driver
Rerouting traffic fines to the appropriate responsible driver
Liaising with traffic fine issuing authorities
Communicating with municipalities and the Road Traffic Infringement Agency (RTIA)
Maintaining regular follow-ups with relevant authorities regarding traffic fines

E-Tag Administration

The successful candidate will also assist with e-tag administration by:

De-installing e-tags from vehicles withdrawn from service
De-installing e-tags from in-service vehicles that are still with clients
Preparing spreadsheets containing details of de-installed e-tags
Sending de-installed e-tags back to SANRAL
Maintaining accurate records of e-tag de-installations

Key Skills and Competencies

Applicants should have the following skills and competencies:

Good verbal and written communication
Strong administrative and organisational skills
Attention to detail
Good planning and coordination abilities
Customer management skills
Ability to work well with people
Ability to maintain accurate records
Ability to handle confidential and sensitive documentation professionally
Ability to work independently and as part of a team
Good problem-solving and follow-up skills
Ability to manage multiple administrative tasks
Ability to communicate effectively with different stakeholders
Basic computer literacy and the ability to work with electronic information systems and spreadsheets

Employment Equity

In line with the Department’s Employment Equity Plan, preference will be given to Coloured, Indian, White female candidates and persons with disabilities.

The Department aims to promote representation in the Public Service through the filling of vacant positions. Candidates whose transfer, promotion or appointment will contribute to improved representation may receive preference.

To facilitate the Employment Equity process, applicants are required to indicate their race, gender and disability status.

Apply Here