Administration Clerk (Retail) – Afgri

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Administration Clerk (Retail) – Winterton | Permanent Job Opportunity

Reference Number: AO-2380
Location: Winterton
Job Type: Permanent
Work Level: Skilled
Salary: Market Related
Equity Position: Yes
Closing Date: 19 June 2026
Posted On: 05 June 2026

Job Summary

An opportunity exists for an Administration Clerk (Retail) in Winterton. The successful candidate will be responsible for supporting branch administrative operations, ensuring accurate stock control, documentation processing, reporting, and effective communication with internal and external stakeholders.

This position plays a key role in maintaining operational efficiency within the branch environment.

Minimum Requirements

  • Grade 12 (Matric)
  • Minimum of 1 year administration experience
  • Computer literacy (MS Office essential)
  • Strong verbal and written communication skills

Key Responsibilities

Stock & Receiving Administration

  • Receive and compare stock against delivery notes
  • File delivery notes and assist with receiving duties
  • Ensure correct document sequencing on the system
  • Verify codes, pricing, and stock accuracy against orders

Invoice & Claims Processing

  • Collect and process electronic invoices
  • Link invoices with delivery notes and purchase orders
  • Capture and manage claims (damaged goods, shortages, expired stock, warranties)
  • Resolve discrepancies with suppliers

Reporting & Stock Control

  • Generate daily, weekly, and monthly system reports
  • Prepare outstanding claims, purchase orders, and stock reports
  • Assist with quarterly stock takes
  • Capture stock count sheets and process variance reports

Cash & Financial Administration

  • Perform daily cash-ups
  • Monitor cash surpluses and shortages according to policy
  • Submit daily cash-up reports to Regional Banking Clerk

Supplier & Client Communication

  • Maintain strong relationships with internal and external stakeholders
  • Communicate regularly with suppliers regarding invoices, credit notes, and discrepancies
  • Resolve queries efficiently and professionally

Core Competencies

Technical Skills

  • MS Office proficiency
  • Strong administrative and reporting ability
  • Excellent verbal and written communication

Behavioural Skills

  • High level of accuracy and attention to detail
  • Discipline and reliability
  • Team player with strong cooperation skills
  • Ability to work under pressure
  • Strong sense of accountability

Important Information

  • Only shortlisted candidates will be contacted
  • If no response is received within 30 days after closing date, consider application unsuccessful
  • Employment Equity policy applies
  • Personal information will be processed in accordance with POPIA regulations
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