PA & Project Administrator– Recruitmymom

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PA & Project Administrator Job Opportunity at RecruitMyMom – Somerset West, Western Cape 2026

Permanent PA & Project Administrator Vacancy in Somerset West

RecruitMyMom is currently recruiting for an experienced and highly organised PA & Project Administrator to support a dynamic CEO across both a commercial business and a community-focused NPO initiative in Somerset West.

This exciting permanent opportunity is ideal for a bilingual English and Afrikaans professional with strong executive support, procurement, bookkeeping, project administration, and stakeholder management experience. The role offers a fast-paced and rewarding working environment where no two days are the same.

Job Overview

Position: PA & Project Administrator
Company: RecruitMyMom
Job Type: Permanent
Industry: Mining
Location: Somerset West
Work Setup: Full-time | In Office
Salary: R20 000 – R25 000 CTC per month
Date Posted: 27 May 2026

About the Role

The successful candidate will provide comprehensive executive assistance to the CEO while also supporting procurement operations, project coordination, bookkeeping functions, and NPO administration activities.

This role requires a proactive individual who is detail-oriented, technically skilled, and capable of handling multiple priorities in both corporate and social impact environments.

Key Responsibilities

Executive & Personal Assistant Duties

  • Provide high-level PA support to the CEO
  • Manage calendars, appointments, and executive schedules
  • Coordinate meetings, travel arrangements, and itineraries
  • Handle confidential correspondence and executive communication
  • Act as gatekeeper and primary administrative support

Project Administration & Procurement

  • Coordinate procurement processes and supplier communication
  • Conduct vendor sourcing and vetting
  • Assist with project planning and administration
  • Monitor procurement timelines and documentation
  • Perform cost-benefit analysis and reporting

Financial & Administrative Support

  • Assist with bookkeeping and financial administration
  • Work on Xero and Sage Pastel systems
  • Maintain accurate records and financial data
  • Prepare reports and administrative documentation

Communication & Stakeholder Management

  • Draft professional communication in English and Afrikaans
  • Maintain relationships with stakeholders and suppliers
  • Support NPO-related communication and administration
  • Ensure professional and polished correspondence

Presentation & Digital Content

  • Design presentations using Canva and Microsoft PowerPoint
  • Create visual content for meetings and NPO initiatives
  • Maintain CRM systems and project databases
  • Track project milestones and stakeholder engagement

Minimum Requirements

Applicants should meet the following requirements:

  • 3–5+ years’ experience as a PA or Project Administrator
  • Fully bilingual in English and Afrikaans (written and verbal)
  • Strong executive support and organisational skills
  • Experience with procurement and bookkeeping administration
  • Advanced Microsoft Excel and PowerPoint skills
  • Experience using Xero and Sage Pastel
  • Canva and CRM systems experience
  • Excellent attention to detail and professionalism
  • Ability to multitask in a fast-paced environment
  • Must reside in or near Somerset West

Desired Skills & Competencies

  • Strong communication and interpersonal skills
  • High level of confidentiality and professionalism
  • Administrative and project coordination expertise
  • Financial administration knowledge
  • Time management and organisational abilities
  • Problem-solving and analytical thinking
  • Ability to work independently and under pressure
  • Professional presentation and business etiquette

Benefits

  • Permanent employment opportunity
  • Competitive monthly salary package
  • Exposure to exciting projects and executive operations
  • Career growth and development opportunities
  • Opportunity to contribute to meaningful NPO initiatives
  • Diverse and evolving work environment
  • Dynamic role with varied responsibilities

Why Apply?

This opportunity is perfect for professionals who enjoy combining executive support, project administration, finance, procurement, and stakeholder engagement within one role. Candidates who thrive in busy environments and enjoy making a meaningful impact will excel in this position.

How to Apply

Interested candidates can apply directly through RecruitMyMom Careers.

Apply