Available vacancies include:
- Accountant
- Remote Bookkeeper / Personal Assistant
- Part-time Remote Business Developer – R7800 per month
- Part-time Company Secretary – R650 – R1100 per hour
- Remote HR Administrator – R200 – R280 per hour
- Part-time Family Doctor – R560 per month
- Remote Part-time Bookkeeper – R250 – R300 per month
- Remote Project Coordinator – R250 – R300 per month
- Remote Part-time CA – R650 – R725 per hour
- Trainer (Customer Experience)
- Part-time B2B Product Marketing Strategist
- PA / Office Administrator
- Receptionist – SalaryR 12 000
Follow the Apply link below.
Job Title: Finance & Office Administrator
Midrand, Sandton, South Africa
Salary: R20 000 – R25 000
Location: Midrand, Sandton
Key responsibilities include:
1. Onboarding & Offboarding:
- Coordinate the onboarding process for new employees using keys tools and predesigned process.
- Ensure all necessary documentation is completed and filed.
- Arrange orientation sessions and training schedules.
- Manage the offboarding process for departing employees using keys tools and predesigned process.
- Conduct exit interviews and process necessary paperwork.
- Ensure the return of company assets and access removal.
2. Systems & Software Access & Billing:
- Enable and maintain key employee access to software services.
- Oversee the billing processes for various systems and software services.
- Ensure accuracy and timeliness in billing and invoicing.
- Coordinate with finance to resolve any discrepancies.
3. IT Vendor Management:
- Liaise with the IT department to ensure smooth operation of technology systems.
- Assist in troubleshooting IT issues and coordinating repairs.
- Manage company email addresses and system access.
4. Email and Addresses Management:
- Maintain a directory of employee email addresses and contact information.
- Ensure accurate distribution of company communications.
5. Procurement of Staff Items:
- Manage the procurement of necessary items for staff, including office supplies and
- equipment.
- Negotiate with suppliers to ensure cost-effective purchasing.
6. Event & Training Coordination:
- Plan and coordinate company events, training, meetings, and conferences.
- Handle logistics, including venue booking, catering, and travel arrangements.
- Ensure all events run smoothly and within budget.
7. Vehicle Management:
- Oversee the allocation and maintenance of company vehicles.
- Ensure all vehicles are insured and serviced regularly.
- Manage vehicle logs and usage records.
8. Team Mobilization:
- Coordinate the mobilization of teams for projects and fieldwork.
- Ensure all necessary resources and equipment are available.
9. Insurance Management:
- Oversee the company’s insurance policies and ensure adequate coverage.
- Manage claims processes and liaise with insurance providers.
10. General Office Administration:
- Managing and coordinating the day-to-day operations of the office.
- General office tasks such as scheduling meetings, handling correspondence, maintaining records, managing office supplies, and providing support to staff and management.
11. Accounts Receivable Management:
- Assist in managing the company’s accounts receivable by reviewing invoices, issuing statements, and payment reminders to customers.
- Ensure timely and accurate processing of payments received from customers.
- Follow up on outstanding invoices and proactively engage with customers to facilitate timely payment.
- Maintain accurate records of all transactions related to accounts receivable.
- Reconcile accounts receivable ledger to ensure accuracy and completeness of data.
- Respond to inquiries from customers regarding their accounts in a timely and professional manner.
- Work closely with the financial manager and other team members to ensure smooth operation of the accounts receivable process.
- Assist in preparing reports on accounts receivable status and aging to facilitate decision-making by management.
12. Credit Cards Administration
- Manage credit card transactions for both the company and its staff, ensuring accuracy and adherence to company policies and procedures.
- Obtain proper authorisation for credit card transactions and verify the legitimacy of transactions to prevent fraud.
- Reconcile credit card statements with transaction records to ensure accuracy and completeness of data.
- Assist staff in submitting accurate expense reports related to credit card transactions, providing support and guidance as needed.
- Ensure compliance with company policies and procedures regarding credit card usage and expense reporting.
- Liaise with credit card vendors and financial institutions to address any issues or discrepancies related to credit card transactions.
- Provide training and support to staff on credit card usage, expense reporting procedures, and compliance requirements.
- Prepare reports on credit card transactions and expenses for review by management, providing insights and recommendations for improvement if necessary.
Requirements:
- Proven experience in a similar administrative or finance role.
- Strong organizational and multitasking skills.
- Excellent attention to detail and problem-solving abilities.
- Proficiency in Microsoft Office Suite and other relevant software including Xero.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.