Registry Operator at Tembisa Provincial Tertiary Hospital

The Gauteng Department of Health has opened applications for a Registry Operator position within the Registry Directorate at Tembisa Provincial Tertiary Hospital. This opportunity is suitable for candidates who meet the minimum educational requirements and are interested in administrative, records management and registry-related work within the public healthcare sector.

Registry Operator Job Vacancy

Employer: Gauteng Department of Health
Department: Department of Health
Directorate: Registry
Job Title: Registry Operator
Reference Number: refs/056029
Workplace: Tembisa Provincial Tertiary Hospital
Province: Gauteng
Number of Positions: 1
Salary: R170,226 – R200,523 per annum
Employment Sector: Government / Public Service
Closing Date: 11 August 2026

Minimum Requirements

Applicants should meet the following requirements:

Grade 10 or an equivalent qualification.
Alternatively, ABET Level 4.
0–2 years of relevant working experience.
Previous exposure to a Registry unit will be an advantage.
Knowledge of filing systems and file plans.
Knowledge of records management prescripts.
Understanding of departmental policies and procedures.
General knowledge of Registry duties and practices.
Ability to capture and maintain data accurately.
Ability to operate standard office equipment and computers.
Ability to collect and maintain statistics.
Knowledge of Registry operations will be an added advantage.
Understanding of the legislative framework governing the Public Service.
Computer literacy, particularly in Microsoft Word, Excel and PowerPoint.

Key Competencies

The successful applicant should demonstrate:

Good verbal and written communication skills.
Strong interpersonal skills.
Problem-solving abilities.
Good organising and administrative skills.
Punctuality and reliability.
Client-focused approach.
Ability to work towards goals and deadlines.
Self-motivation and initiative.
Ability to work independently.
Ability to work effectively under pressure.
Attention to detail.
Ability to maintain confidentiality.
Good computer literacy.

Duties and Responsibilities

The Registry Operator will be responsible for supporting the effective administration and operation of the Registry office.

Key responsibilities include:

Records and Filing

Maintain the filing system and file plan.
Retrieve files and records when required.
Process records for archiving and disposal.
Retrieve and dispose of absolute records and files.
Assist with maintaining proper records management procedures.
Participate in bi-annual file plan workshops.
Ensure Registry records are properly managed and safeguarded.

Mail and Document Administration

Stamp outgoing mail.
Stamp mandates received from the central office.
Fetch mail from the Post Office.
Electronically distribute circular letters, circular minutes and memorandums.
Copy documents received from different units.
Process documents in accordance with Registry procedures.

Office Equipment

Operate office machines relating to Registry functions.
Operate the franking machine.
Ensure that sufficient funds are available for the franking machine.
Report faulty photocopying machines immediately.
Assist with the control and management of toner supplies.

Administrative Support

Receive and control orders within the allocated area.
Assist with the implementation of applicable control measures.
Capture data and assist with collecting statistics.
Maintain confidentiality within the Registry office.
Perform general administrative duties.
Carry out additional duties assigned by the supervisor or manager.

Application Process

Applications must be submitted strictly online through the Gauteng Provincial Government E-Recruitment portal.

Applicants should complete and upload the new Z83 application form together with a recently updated and comprehensive CV.

Applications submitted by:

Hand delivery
Fax
Email

will not be accepted.

Online Application Portal

Gauteng Provincial Government E-Recruitment:
jobs.gauteng.gov.za

For assistance with online applications, applicants can email:

[email protected]

Z83 and CV Requirements

Applicants must ensure that the new Z83 form is:

Fully completed.
Signed.
Accompanied by a detailed and updated CV.

Applications that do not include proof of the new Z83 application form and a detailed CV may be disqualified.

Shortlisted candidates will subsequently be requested by Human Resources to provide certified copies of educational qualifications and other relevant documents. These documents should not be older than six months on or before the interview date.

Foreign Qualifications

Applicants who hold foreign qualifications must have their qualifications evaluated by the South African Qualifications Authority (SAQA).

The required SAQA evaluation certificate must accompany the foreign qualification when applicable.

Personnel Suitability Checks

Shortlisted or recommended candidates may be subjected to personnel suitability checks. These may include:

Criminal record checks.
Citizenship verification.
Qualification verification.
Employment verification.
Credit record checks.
Social media checks.

Where applicable, candidates may also be required to complete a skills or knowledge assessment.

The recommended candidate may be subjected to Medical Surveillance in accordance with the Occupational Health and Safety Act, Act 5 of 1993, where required.

Important Employment Information

The Gauteng Department of Health states that its intention is to promote representative employment in the Public Service through the recruitment and appointment of suitable candidates.

Women and people with disabilities are encouraged to apply.

The Department reserves the right not to appoint or fill the advertised position.

Due to the anticipated high number of applications, individual acknowledgement of applications will not be provided.

Applicants who do not receive any communication within three months after the closing date should consider their application unsuccessful.

Closing Date

11 August 2026

Interested candidates are encouraged to submit their applications before the closing date and ensure that all required documents have been uploaded correctly.

Enquiries

Contact Person: Mr. Noko Pela
Telephone: (011) 923 2151

Employer Contact Information

Gauteng Provincial Government
75 Fox Street
Marshalltown
Johannesburg
2000

Email: [email protected]

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