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Pay Clerk: Capture/Check Movements & Leave Enquiries Vacancy at City of Ekurhuleni | Permanent Position | Salary up to R421,968 per Year

The City of Ekurhuleni is recruiting a Pay Clerk: Capture/Check Movements & Leave Enquiries (Reference: FINA19157) on a permanent basis within its Finance Department. This opportunity is ideal for candidates with payroll administration experience who are looking to build a long-term career in local government.

The successful candidate will play an important role in ensuring employees are paid accurately and on time while maintaining payroll records, processing leave, calculating termination benefits, and providing payroll support services.

Position Details

Job Title: Pay Clerk: Capture/Check Movements & Leave Enquiries

Reference Number: FINA19157

Employer: City of Ekurhuleni

Department: Finance Department

Employment Type: Permanent

Job Location: City of Ekurhuleni, Gauteng, South Africa

Closing Date: 24 July 2026

Annual Salary: R307,632 – R421,968 (Basic Salary) plus municipal benefits

About the City of Ekurhuleni

The City of Ekurhuleni Metropolitan Municipality is one of South Africa’s largest metropolitan municipalities, serving millions of residents across Gauteng. The municipality offers stable employment, competitive salaries, career growth opportunities, employee wellness programmes, pension benefits, and a professional working environment dedicated to delivering quality public services.

Minimum Requirements

To be considered for this vacancy, applicants must possess:

A Higher Certificate in Finance or an equivalent relevant qualification at NQF Level 5
A minimum of 2 years’ practical experience in a payroll, salary administration, or expenditure environment
Knowledge of payroll administration procedures
Understanding of leave administration and HR policies
Good computer literacy
Strong administrative and numerical skills
Excellent attention to detail
Good communication and interpersonal skills
Ability to work under pressure while meeting strict deadlines

Applicants may be requested to submit proof of the NQF level of their qualifications.

Key Responsibilities

The successful candidate will be responsible for:

Payroll Administration

Capture salary adjustments and payroll movements accurately
Process employee salary changes within required deadlines
Ensure salaries are processed correctly every month
Maintain payroll integrity and confidentiality

Leave Administration

Receive and process leave applications
Analyse leave records for compliance with Conditions of Service
Verify leave balances
Resolve leave-related discrepancies

Salary Verification

Verify attendance registers against leave management systems
Investigate inconsistencies before payroll processing
Report incomplete documentation for correction

Employee Terminations

Calculate final salary payments
Process termination benefits accurately
Ensure compliance with payroll regulations

Financial Administration

Prepare cheque requisition forms
Process payments using the Venus Expenditure System
Maintain accurate financial records

Record Keeping

Maintain personnel files
Update employee payroll information
Ensure proper filing of payroll documentation
Safeguard confidential employee records

Customer Service

Respond to payroll enquiries
Assist employees with salary and leave questions
Resolve payroll-related problems professionally and efficiently

Required Skills

Successful applicants should demonstrate:

Payroll administration
Financial administration
Leave management
Data capturing
Record management
Computer literacy
Accuracy and attention to detail
Time management
Analytical thinking
Problem-solving skills
Communication skills
Customer service orientation
Confidentiality and integrity

Employee Benefits

The successful candidate may enjoy benefits such as:

Competitive municipal salary
Pension fund benefits
Medical aid (subject to municipal conditions)
Paid annual leave
Sick leave benefits
Family responsibility leave
Career development opportunities
Stable permanent employment
Employee wellness programmes

Why Apply?

Working for the City of Ekurhuleni offers employees the opportunity to build a rewarding career in public service while enjoying job stability, attractive employment benefits, and opportunities for professional development within one of South Africa’s leading metropolitan municipalities.

Important Notes

Only shortlisted candidates may be contacted.
Candidates may be required to provide proof of their NQF qualification level.
If you have not received feedback within six weeks after the closing date, please regard your application as unsuccessful.
The City of Ekurhuleni subscribes to the principles of the Employment Equity Act.
The municipality reserves the right not to fill the post or to make a lateral appointment where appropriate.

How to Apply

Interested applicants should submit their applications through the official City of Ekurhuleni online recruitment system before the closing date.