Nexio Executive Personal Assistant Vacancy 2026

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Nexio Executive Personal Assistant Vacancy 2026 | Midrand, Gauteng (Permanent)

Company: Nexio
Position: Executive Personal Assistant
Location: Midrand, Gauteng, South Africa
Employment Type: Permanent
Division: CEO Office
Experience Required: 5–7 Years
Closing Date: 27 July 2026

Nexio, one of South Africa’s leading ICT and digital solutions providers, is inviting applications for the position of Executive Personal Assistant. This exciting permanent opportunity is ideal for an experienced professional who thrives in a fast-paced executive environment and has a proven track record of supporting senior executives.

As an Executive Personal Assistant, you will provide confidential, high-level administrative and operational support to multiple Executive Committee (Exco) members, ensuring their daily activities, strategic priorities, and governance responsibilities are managed efficiently.

Purpose of the Role

The successful candidate will act as a trusted business partner to the Executive Committee by managing executive schedules, coordinating meetings, preparing reports and presentations, arranging travel, administering procurement processes, maintaining confidential records, and ensuring smooth communication with internal and external stakeholders.

Key Responsibilities

Executive Support

  • Manage complex executive calendars and appointments.
  • Coordinate meetings, board sessions, and stakeholder engagements.
  • Screen and prioritise emails, calls, and correspondence.
  • Prepare executive agendas, presentations, and meeting packs.
  • Record meeting minutes and monitor action items until completion.

Reporting & Administration

  • Compile weekly, monthly, and quarterly executive reports.
  • Prepare dashboards and executive summaries.
  • Collect information from business units for management reporting.
  • Ensure reports are submitted accurately and on time.

Procurement & Finance

  • Create purchase requisitions and purchase orders.
  • Track procurement approvals.
  • Process supplier invoices.
  • Monitor expenditure and maintain procurement records.

Travel & Event Coordination

  • Arrange domestic and international travel.
  • Book flights, accommodation, transport, visas, and foreign exchange.
  • Prepare detailed travel itineraries.
  • Coordinate executive events, conferences, and customer meetings.

Communication & Stakeholder Management

  • Serve as the primary contact for executives.
  • Draft executive correspondence and business communications.
  • Build and maintain strong relationships with customers, vendors, partners, and employees.

Records Management

  • Maintain confidential executive documents.
  • Ensure proper document filing, version control, and record retention.
  • Safeguard sensitive company information.

Project Coordination

  • Support strategic initiatives and special projects.
  • Coordinate activities between departments and Executive Committee members.
  • Track project deliverables and deadlines.

Minimum Requirements

  • Grade 12 (Matric).
  • Diploma or Certificate in:
    • Office Administration
    • Secretarial Studies
    • Business Administration
    • Executive Assistance
    • or a related qualification.
  • 5–7 years’ experience supporting senior executives.
  • Experience in procurement administration.
  • Experience processing invoices and purchase orders.
  • Experience preparing executive reports and presentations.
  • Experience coordinating local and international travel.
  • Previous experience within ICT, telecommunications, technology, managed services, or professional services will be an added advantage.

Required Skills

  • Advanced Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
  • Excellent organisational and time-management skills.
  • Strong business writing abilities.
  • Executive reporting and dashboard preparation.
  • Governance and meeting administration.
  • Procurement and budget administration.
  • Records and document management.
  • Project coordination.
  • Stakeholder engagement.
  • High level of professionalism, discretion, and confidentiality.

Why Consider Nexio?

  • Permanent employment with a leading ICT solutions company.
  • Opportunity to work closely with senior executives.
  • Exposure to strategic business operations and executive decision-making.
  • Collaborative and professional work environment.
  • Career growth opportunities within South Africa’s technology industry.

Closing Date

27 July 2026

Location: Midrand, Gauteng, South Africa

Interested candidates who meet the minimum requirements are encouraged to submit their applications before the closing date. Late applications may not be considered.

Apply Here