Job Title: Branch Administrator
JobReq ID: 51311
Type of work: On site
Type of contract: Open-ended/permanent
Full/Part Time: Full time
Location: Witbank, ZA
Job Purpose
We are looking for a Brach Administrator reporting directly to the Branch Manager. This is a local role, based in Witbank.
Responsibilities:
Administration
- Overtime:
- Receive attendance registers of all employees
- Calculate overtime hours worked
- Send overtime to Head Office by the 16th
- Switchboard duties
- Receive all phone calls
- Assist employees in making calls
- Record messages
- Ensure messages received
- Undertake general office duties
- Debtors/Creditors
- Check accuracy of supplies and invoices
- Check additions and extensions of credit
- Record invoices on audit summary file
- Capture, process stock-inns
- Timely delivery/posting of statements
- Continues updating of customer hanging files
- Ensure on-time collections
- Daily debtors audit trail to be filed
- Upkeep of POD file
- Processing & cross ref of credit notes
- Ensure invoice filing in sequence no – drops
- Recon creditors statements
- General administration duties
- Typing, faxing, and photocopying
- Stock
- Supervise daily stock count
- Rectify stock variances
- File daily stock sheets
- Banking
- Cash sale Audit checked and bank according
- Reason for under/over banking
- File copy of Audit trail with deposit slip
- Registers & Files
- Upkeep of following
- POD register
- Daily stock take file
- Customer files
- Debtors audit trial
- Cash sale Audit trial
- Health and Safety
- Adheres to Health & Safety standards in the workplace and does not endanger other parties.
- Complies with the Occupational Health and Safety Act
- Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.
- General
- Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty.
- Willing to the extra mile
Requirements:
- Matric/Grade 12
- Basic accounting knowledge
- Computer literacy – MS Word, Excel and Outlook
- At least 3 years experience in a similar post.
Personal Attributes
- Excellent organizational skills
- Excellent verbal and written communication skills