Assistant Business Support Administrator Vacancy at Old Mutual 2026 (Hybrid)

Old Mutual is inviting applications for the position of Assistant Business Support Administrator within its Group Functions team in Johannesburg, Gauteng. This permanent hybrid opportunity is ideal for an experienced administrator who enjoys working in a fast-paced corporate environment, supporting senior executives, coordinating operations, and ensuring business processes run efficiently.

If you have strong organisational skills, experience supporting executives, financial administration knowledge, and the ability to manage multiple priorities, this could be an excellent opportunity to build your career with one of Africa’s leading financial services companies.

Job Details

Position: Assistant Business Support Administrator
Company: Old Mutual South Africa
Job Requisition ID: JR-81493
Location: Johannesburg, Gauteng
Work Arrangement: Hybrid
Job Type: Permanent
Employment Type: Full-Time
Division: Group Functions
Closing Date: 20 July 2026 (23:59)

About Old Mutual

Old Mutual is one of Africa’s largest and most respected financial services organisations, operating across 14 African countries. The company provides a wide range of services, including life insurance, investments, banking, lending, wealth management, and asset management.

Old Mutual is committed to creating a diverse, inclusive workplace where employees are encouraged to grow professionally while helping customers achieve financial success.

Purpose of the Role

The Assistant Business Support Administrator provides comprehensive operational and executive support to the Group Functions team. The successful candidate will coordinate executive diaries, manage travel arrangements, oversee office administration, process financial documentation, support onboarding activities, and assist with stakeholder engagement.

This role is essential in ensuring executives can focus on strategic priorities while administrative and operational activities are handled efficiently.

Main Responsibilities

Executive Support

Provide daily administrative support to senior executives.
Manage complex executive calendars.
Schedule internal and external meetings.
Coordinate appointments and resolve diary conflicts.
Prepare executives for meetings by organising documents and presentations.
Draft professional correspondence.
Compile reports and presentations.
Record and distribute meeting minutes.
Handle confidential business information.

Office Administration

Manage office equipment and supplies.
Order stationery and office materials.
Maintain electronic and physical filing systems.
Ensure office operations run smoothly.
Coordinate general administrative activities.

Meeting Coordination

Arrange boardrooms and meeting venues.
Prepare meeting packs.
Coordinate virtual meetings.
Ensure meeting logistics are completed before scheduled events.

Travel Administration

The successful candidate will coordinate:

Domestic travel
International travel
Flight bookings
Hotel accommodation
Ground transportation
Visa applications
Foreign exchange arrangements
Travel itineraries
Travel documentation

Events and Functions

Responsibilities include:

Organising conferences
Booking venues
Coordinating catering
Managing departmental functions
Supporting corporate events
Ensuring successful event logistics

Financial Administration

Process supplier invoices.
Monitor departmental expenditure.
Assist with budget management.
Follow procurement procedures.
Support vendor payment processes.
Maintain financial records.
Ensure compliance with company policies.

Vendor and Stakeholder Coordination

Liaise with suppliers and service providers.
Coordinate vendor logistics.
Build positive working relationships with stakeholders.
Escalate issues where necessary.
Ensure service delivery standards are maintained.

Employee Onboarding

Support new employees by coordinating:

Office equipment
Laptop and asset requests
System access
Required documentation
Workspace preparation
Induction logistics

Minimum Requirements

Applicants should have:

Grade 12 (Matric)
A three-year qualification in Business Administration or a related field
At least four years of relevant administration or executive support experience
Strong Microsoft Office skills
Experience supporting senior management
Budget administration experience
Excellent written and verbal communication skills
Strong organisational and planning abilities
High attention to detail
Ability to multitask and meet deadlines
Strong problem-solving skills
Professional interpersonal skills
Ability to work independently with minimal supervision

Preferred Experience

Candidates with experience in the following areas will have an advantage:

Executive assistant roles
Corporate office administration
Financial administration
Procurement processes
Vendor management
Travel coordination
Event management
Stakeholder engagement
Report preparation
Office operations management

Technical Skills

Applicants should demonstrate knowledge of:

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Document management
Data management
Budget monitoring
Financial reporting
Office administration systems

Behavioural Competencies

Old Mutual is looking for individuals who demonstrate:

Accountability
Collaboration
Integrity
Financial awareness
Strong organisational skills
Effective communication
Analytical thinking
Professionalism
Adaptability
Initiative
Attention to detail
Customer service orientation

Educational Qualification

Grade 12
NQF Level 7 Degree, Advanced Diploma or Postgraduate Certificate (or equivalent)
Business Administration qualification preferred

Benefits of Working at Old Mutual

Employees may enjoy:

Hybrid working environment
Competitive salary
Medical and wellness benefits
Pension and retirement benefits
Paid annual leave
Learning and development programmes
Career progression opportunities
Inclusive and diverse workplace
Exposure to senior leadership
Employee assistance programmes

Employment Equity

Appointments will be made in line with Old Mutual South Africa’s Employment Equity Plan and the requirements of the relevant business unit.

How to Apply

Applications must be submitted online through the Old Mutual Careers Portal before 20 July 2026 at 23:59. Ensure your application includes:

Updated CV
Certified qualifications (if requested)
South African ID
Supporting documents required by the employer

Only shortlisted candidates will be contacted. If you do not receive feedback after the recruitment process, consider your application unsuccessful.

Apply Here

Assistant Business Support Administrator – Old Mutual