Table of Contents

Studio Admin and Operations Assistant – Cape Town

RecruitMyMom | Permanent | R25,000 Per Month

A growing bespoke jewellery studio is seeking a Studio Admin and Operations Assistant to become the central operational support for its Cape Town studio.

This is a hands-on opportunity for a highly organised, detail-oriented and technologically confident professional who enjoys working with systems, numbers, suppliers, clients and day-to-day operations. The successful candidate will play an important role in keeping the studio’s production, administration, inventory, digital platforms and financial processes running smoothly.

The position would suit someone who thrives in a high-end, precision-focused environment where accuracy, professionalism and attention to detail are essential.

Job Details

Job Title: Studio Admin and Operations Assistant
Company: RecruitMyMom
Job Reference: ZR_17277_JOB
Employment Type: Permanent
Industry: Retail & Wholesale
Location: Tamboerskloof/City Bowl, Cape Town
Province: Western Cape
Country: South Africa
Work Arrangement: In-office
Hours: Full-time, with flexibility to be discussed upfront
Salary: R25,000 per month
Posted: 5 August 2026

About the Role

The Studio Admin and Operations Assistant will act as an important link between the jewellery studio, suppliers, artisans, clients, couriers and digital service providers.

The role combines administration, operations, production coordination, stock control, technology, customer communication and financial administration.

Because the position involves precious metals, gemstones, production costs and high-value products, the successful applicant must have exceptional accuracy and be comfortable working with detailed information.

Key Responsibilities

Production and Operations

Monitor production schedules and lead times.
Liaise with external artisans, casters and setters.
Communicate with gemstone merchants and suppliers.
Track orders throughout the production process.
Follow up on outstanding production requirements.
Identify potential delays and proactively resolve operational issues.
Coordinate the movement of jewellery and materials between relevant parties.

Inventory and Stock Control

Conduct regular physical stocktakes.
Maintain accurate inventory records.
Monitor stock levels and discrepancies.
Assist with tracking precious metals, gemstones and other studio materials.
Coordinate local and international door-to-door courier deliveries.
Ensure dispatches are accurately prepared and documented.

Website and Digital Administration

Coordinate with external web developers.
Upload new digital media and content.
Monitor e-commerce information for accuracy.
Assist with maintaining online product information.
Support client newsletter activities.
Monitor and assist with online booking systems.
Help ensure the studio’s digital platforms remain up to date.

Client and Supplier Communication

Act as a first point of contact for customer and supplier enquiries.
Respond to enquiries professionally and efficiently.
Maintain a polished communication style appropriate for a luxury jewellery brand.
Coordinate information between clients, suppliers and the studio.
Assist with general client administration and follow-ups.

Financial and Data Administration

Create and maintain detailed Excel costing models.
Calculate costs using precious metal weights, labour and gemstone values.
Prepare pro-forma invoices.
Prepare tax invoices using Xero.
Track and manage client deposits.
Maintain accurate pricing information.
Assist with financial record keeping and administration.
Ensure data is entered accurately and consistently.

Minimum Requirements

Candidates should ideally have:

3–5 years’ experience in administration, operations or office support.
Strong experience working with detailed administrative processes.
Advanced Excel skills.
Experience using Pivot Tables, formulas and conditional formatting.
Working knowledge of Xero Accounting.
Strong Microsoft 365 skills.
Familiarity with Google Workspace.
Experience working with e-commerce back-end systems.
Excellent numerical and data-entry accuracy.
Strong organisational and time-management abilities.
Excellent written and verbal communication skills.
Strong attention to detail.
Ability to work independently and take initiative.

A Diploma or Degree in Business Administration, Finance, Logistics or a related field will be advantageous.

Ideal Candidate

The ideal candidate will be:

Highly organised and methodical.
Comfortable managing multiple priorities.
Naturally detail-oriented.
Confident working with numbers and financial information.
Technologically capable and quick to learn new systems.
Proactive when identifying problems.
Comfortable communicating with different stakeholders.
Professional and polished when dealing with clients.
Calm and dependable when working under pressure.
Comfortable working in a luxury or high-precision environment.

Experience in luxury retail, jewellery, fashion, boutique studios or other high-value product environments would be an advantage.

What the Employer Offers

Permanent employment.
Full-time working arrangement.
Flexibility to be discussed upfront.
Professional and high-end working environment.
Opportunity to work within a growing bespoke jewellery studio.
Broad exposure to operations, administration, finance, e-commerce and production coordination.

Important Location Requirement

This is an on-site position based in Tamboerskloof/City Bowl, Cape Town.

Applicants must be based in Cape Town and have reliable transport to the studio.

Salary

R25,000 per month

The position is offered on a permanent basis, with full-time hours and some flexibility to be agreed upon upfront.

How to Apply

Interested candidates who meet the requirements can apply for the Studio Admin and Operations Assistant – Tamboerskloof/City Bowl position through RecruitMyMom.

Job Reference: ZR_17277_JOB
Location: Cape Town, Western Cape
Salary: R25,000 per month
Employment: Permanent
Work Type: On-site
Posted: 5 August 2026

Apply Here