Administration Clerk (Retail) – AFGRI Grootvlei |2026

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Administration Clerk (Retail) – AFGRI Grootvlei | Permanent Vacancy 2026

Company: AFGRI
Position: Administration Clerk (Retail)
Reference Number: 0426-AdminClerk-0826
Location: Grootvlei, South Africa
Employment Type: Permanent
Work Level: Skilled
Salary: Market Related
Employment Equity: Yes
Closing Date: 20 August 2026

AFGRI, one of South Africa’s leading agricultural services companies, is recruiting an experienced Administration Clerk (Retail) to join its Grootvlei branch. The successful candidate will provide administrative support, manage stock documentation, process invoices and claims, perform cash administration, and ensure accurate record keeping to support efficient branch operations.

About the Role

This position plays a vital role in ensuring that all branch administration, stock records, supplier documentation, and financial processes are completed accurately and on time. The successful applicant will work closely with suppliers, branch staff, and management to maintain efficient daily operations while delivering excellent internal customer service.

Minimum Requirements

  • Grade 12 (Matric)
  • Minimum of 1 year administration experience
  • Computer literacy (Microsoft Office)
  • Good verbal and written communication skills
  • Good numerical skills
  • High level of accuracy and attention to detail

Key Responsibilities

Stock Administration

  • Receive stock and compare deliveries with delivery notes.
  • Verify stock quantities and product information.
  • File delivery notes correctly.
  • Assist with receiving duties when required.
  • Ensure all stock documents are processed accurately.
  • Maintain correct document numbering on the system.
  • Match invoices with delivery notes and purchase orders.

Claims Administration

  • Capture warranty claims.
  • Process damaged stock claims.
  • Handle shortages and surplus deliveries.
  • Process expired stock claims.
  • Follow up on outstanding supplier claims.
  • Maintain complete records of all claims.

Supplier Administration

  • Communicate with suppliers regarding:
    • Outstanding invoices
    • Credit notes
    • Delivery discrepancies
    • Stock queries
  • Ensure supplier documentation is complete and accurate.

Reporting

Generate and maintain reports including:

  • Outstanding claims reports
  • Outstanding purchase order reports
  • Negative stock reports
  • Stock variance reports
  • Daily operational reports
  • Weekly reports
  • Monthly reports
  • Quarterly stock-taking reports

Stock Control

  • Assist with quarterly stock counts.
  • Capture stock count sheets.
  • Generate stock variance reports.
  • Report stock discrepancies to management.
  • Ensure stock records remain accurate.

Cash Administration

  • Perform daily cash-ups.
  • Record daily balances.
  • Process shortages and surpluses according to company policy.
  • Report cash discrepancies to the Regional Banking Clerk.
  • Maintain accurate cash records.

Customer Service

  • Build professional relationships with internal departments.
  • Assist external customers and suppliers.
  • Resolve administrative queries promptly.
  • Provide efficient support to branch operations.

Technical Knowledge and Competencies

  • Microsoft Office (Word, Excel and Outlook)
  • Administrative procedures
  • Stock control processes
  • Retail administration
  • Cash handling procedures
  • Report generation
  • Record management
  • Document control
  • Filing systems
  • Basic financial administration

Behavioural Competencies

The ideal candidate should demonstrate:

  • Excellent attention to detail
  • Accuracy
  • Integrity
  • Accountability
  • Discipline
  • Reliability
  • Teamwork
  • Cooperation
  • Professional communication
  • Time management
  • Ability to work under pressure
  • Problem-solving skills
  • Customer-focused attitude

What AFGRI Looks For

Successful candidates should be able to:

  • Work independently with minimal supervision.
  • Handle confidential information professionally.
  • Prioritise multiple administrative tasks.
  • Meet deadlines consistently.
  • Maintain accurate records.
  • Work well within a team environment.
  • Deliver high-quality administrative support.

Benefits of Working at AFGRI

  • Permanent employment
  • Market-related remuneration
  • Opportunity to work for one of South Africa’s leading agricultural companies
  • Professional development opportunities
  • Stable working environment
  • Career growth within the AFGRI Group
  • Exposure to retail and agricultural operations

Important Information

  • Only shortlisted applicants will be contacted.
  • If you do not receive feedback within 30 days after the closing date, consider your application unsuccessful.
  • The appointment will be made in line with AFGRI’s Employment Equity Policy.
  • Personal information submitted during the application process will be handled in accordance with the Protection of Personal Information Act (POPIA).

How to Apply

Submit your application through the AFGRI Careers Portal before 20 August 2026. Ensure your CV is updated and all supporting documents are attached before submitting your application.

Apply Here