Office Administrator Vacancy – South African Weather Service

Office Administrator Vacancy – South African Weather Service (SAWS) | Bloemfontein

Employer: (SAWS)
Position: Office Administrator
Reference Number: WS05/072026
Location: Bloemfontein, Free State
Job Grade: Paterson C2
Employment Type: Permanent
Salary: Total Cost to Company package of R308,375 – R391,529 per annum
Closing Date: 14 August 2026

About SAWS

The South African Weather Service (SAWS) is a Schedule 3(a) public entity operating under the Ministry of Forestry, Fisheries and the Environment (DFFE). As South Africa’s official meteorological service and a member of the World Meteorological Organization (WMO), SAWS provides trusted weather, climate and environmental information that supports public safety, sustainable development and economic growth.

Job Purpose

The Office Administrator will provide comprehensive administrative, financial and operational support to the Regional Manager while coordinating administrative functions across the Free State and North West regional offices. The successful candidate will ensure efficient office operations, compliance with organisational policies, governance requirements and business continuity.

Key Responsibilities

• Coordinate administration across regional offices.
• Provide operational support to the Regional Manager.
• Coordinate procurement processes and contract administration.
• Assist with regional budget planning and expenditure monitoring.
• Administer petty cash and perform reconciliations.
• Maintain governance, audit and risk management documentation.
• Support business continuity and records management activities.
• Prepare reports, presentations and management documentation.
• Coordinate meetings, travel arrangements and training logistics.
• Manage fleet administration and regional resource coordination.
• Support Occupational Health and Safety (OHS) compliance.
• Assist with Quality Management System implementation.
• Maintain professional relationships with internal and external stakeholders.
• Identify opportunities to improve administrative efficiency and reduce operational costs.

Minimum Requirements

• National Diploma (NQF Level 6) in:
  • Business Administration
  • Public Administration
  • Office Administration/Management
  • Business Management
  • Financial Management
  • Or an equivalent relevant qualification.
• Valid Code B (or higher) driver’s licence.
• Minimum of 3 years’ relevant experience in:
  • Office administration
  • Financial administration
  • Procurement coordination
  • Contract administration
  • Governance support
  • Records management
  • Stakeholder coordination
  • Logistical and operational support

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Skills and Competencies

• Excellent organisational and planning skills.
• Strong communication and interpersonal abilities.
• Financial administration and budgeting knowledge.
• Procurement and contract administration experience.
• Report writing and document management.
• Computer literacy, including Microsoft Office.
• Ability to multitask and meet deadlines.
• High level of professionalism, confidentiality and attention to detail.

Why Join SAWS?

• Competitive government salary package.
• Permanent employment with a respected national public entity.
• Opportunity to work in a professional, service-driven environment.
• Career development and training opportunities.
• Contribute to an organisation that plays a vital role in weather forecasting, climate services and disaster risk reduction across South Africa.

How to Apply

Register and submit your application through the SAWS careers portal. Applications must include:

• Comprehensive CV (PDF format).
• Certified copies of qualifications.

Enquiries

Contact Person: Mr Denny Maluleke
Telephone: (012) 367 6764

Private Bag X097, Pretoria, 0001 Tel: + 27 (0) 12 367 6000 www.weathersa.co.za USSD: *120*7297#

Important Information

• Closing Date: 14 August 2026.
• Recruitment agency applications will not be considered.
• Preference will be given to people living with disabilities in line with SAWS Employment Equity targets.
• This is an EE-designated position, with preference given to African males and females, Indian males and females, and Coloured females.
• Only shortlisted candidates will be contacted.
• If you do not receive feedback within three months after the closing date, please consider your application unsuccessful.