Executive Operations Assistant (Remote) – RecruitMyMom
Join a high-performing, remote-first environment supporting a U.S.-based attorney and entrepreneur. This role is ideal for a senior-level administrative professional who can think strategically, execute flawlessly, and operate independently without constant supervision.
Location: Remote (Work from Home)
Job Type: Permanent | Full-Time
Salary: R50,000/month + Quarterly Performance Bonus
Work Schedule: 8 hours/day with flexible structure, including ~2 hours overlap with U.S. Pacific Time (typically 4:00 PM – 7:00 PM SAST)
Role Overview
This is a high-impact Executive Operations role focused on reducing operational bottlenecks and ensuring smooth execution of strategic initiatives. You’ll act as the right hand to a busy principal, translating vision into structured workflows, managing priorities, and keeping all moving parts aligned.
Key Responsibilities
Executive & Strategic Support
- Manage complex calendars, scheduling, and time-blocking
- Triage inbox communications and draft high-level responses
- Ensure critical priorities are surfaced and addressed promptly
Project & Operations Management
- Break down business goals into actionable plans and timelines
- Track ongoing projects and enforce accountability across tasks
- Follow up persistently to ensure deadlines and outcomes are met
Stakeholder Communication
- Conduct outreach via email, phone, and LinkedIn
- Maintain CRM systems with accurate notes and relationship tracking
- Engage professionally with clients, vendors, and partners
Research & Information Management
- Conduct market, company, and vendor research
- Prepare concise, decision-ready summaries and reports
- Maintain organised digital filing systems and trackers
Logistics & Preparation
- Coordinate travel plans and detailed itineraries
- Prepare briefing documents, decks, and meeting materials
- Ensure the principal is fully prepared for all engagements
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Minimum Requirements
- 5–8 years experience as an Executive Assistant or Project Coordinator
- Proven experience supporting senior executives, founders, or attorneys
- Exceptional written and verbal English communication skills
- Advanced proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
- Strong experience with CRM and project management tools
- Reliable remote setup (stable internet + backup power)
- Ability to consistently overlap with U.S. working hours
Preferred Experience
- Background in legal, consulting, or professional services
- Experience working with U.S.-based clients or companies
- Familiarity with tools like HubSpot, Notion, Airtable, Asana, Trello, or Monday.com
Key Skills & Traits
- Highly organised and detail-oriented
- Proactive problem-solver with strong initiative
- Ability to prioritise and manage multiple workflows
- Discreet, professional, and dependable
- Comfortable in a fast-paced, high-performance environment
Benefits
- Quarterly performance-based bonus structure
- Full remote flexibility with autonomy
- Direct impact on business growth and operations
- Opportunity to work closely with an international executive
Apply if you excel at structure, communication, and execution—and want to play a critical role in a growing, high-output business.