ADMINISTRATIVE ASSISTANT (x1)
Hay Level 9 | Internal & External | North West
Reference Number: ADMINASS16
Closing Date: 14 January 2026
Job Type: Permanent
Work Level: Junior
Salary: Market Related
Location: North West
About the Role
Provide comprehensive and efficient administrative support to the Maintenance Department, ensuring smooth operations, effective document control, and a safe working environment.
Key Responsibilities
- Documentation & Filing
- Type and manage documents, memos, and letters
- Maintain efficient filing and records (including deviations)
- Administer incoming and outgoing mail
- Office & Diary Support
- Book meetings, take minutes, and manage diaries
- Professional telephone handling and message taking
- Conference room bookings and readiness
- Reporting & Administration
- Compile monthly reports, memorandums, and departmental reports
- Assist managers with Management Committee documents and submissions
- Record and submit overtime sheets
- Logistics & Coordination
- Arrange travel (transport, accommodation, etc.)
- Manage access and preparations for external visitors
- Organise team-building sessions and departmental functions
- Procurement & Assets
- Maintain stationery and consumable stock levels
- Order, receive, and control consumables
- Create purchase requisitions on the workflow system
- Daily printer maintenance
- Compliance & Training
- Ensure departmental Lebo observations are submitted
- Assist with booking safety training and maintaining training matrix
- General
- Perform additional duties as required to support departmental operations and sustainability
Requirements
Minimum Qualifications & Experience
- N6 or Diploma in Administration / Secretarial
- 1–3 years’ experience in an administration/secretarial role
- Proficiency in Microsoft Office
Key Knowledge & Skills
- Strong administrative support capability
- Awareness of safety requirements in the workplace
- Organised, detail-oriented, and able to multitask
Enquiries
Ms. Brenda Berries
Tel: 012 305 3099
Employment Equity
Necsa Group is committed to Employment Equity. Preference will be given to African Females, African Males, and persons with disabilities in line with EE targets.
Note: If you do not hear from us within 30 days after the closing date, please consider your application unsuccessful.