Office and Finance Administrator Job in Hout Bay, WC

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Office and Finance Administrator – Hout Bay, Western Cape

Location: Hout Bay, Western Cape, South Africa

Employment Type

Independent Contract (1–2 Month Contract with Potential Extension)

Salary

R18 000 – R25 000 CTC per month

Work Schedule

Full-Time (08:00 – 16:30 with flexibility)

Industry

Facilities Services | Construction Administration | Finance & Operations

Posted Date

10 June 2026

Closing Date

Apply as soon as possible – Immediate Availability Required

Office and Finance Administrator Job Opportunity in Hout Bay

A well-established construction company based in Hout Bay is seeking a highly organised and detail-oriented Office and Finance Administrator to support financial operations and day-to-day office management. This is an on-site contract opportunity ideal for an experienced finance and administration professional who thrives in a fast-paced business environment.

The successful candidate will play a key role in maintaining financial accuracy, improving operational efficiency, coordinating office activities, and supporting management with administrative functions. This short-term contract offers the potential for extension or permanent employment based on performance and business requirements.

Key Responsibilities

Financial Management & Bookkeeping

  • Manage the full bookkeeping function up to Trial Balance using Xero.
  • Process supplier invoices and customer transactions accurately.
  • Maintain accounts payable and accounts receivable records.
  • Perform monthly bank reconciliations and financial record updates.
  • Ensure financial data integrity and compliance with company procedures.

Office Administration & Operations

  • Oversee daily office administration and business support activities.
  • Coordinate communication between management, suppliers, contractors, and staff.
  • Manage office documentation, filing systems, and correspondence.
  • Support operational processes to ensure smooth business functionality.

Reporting & Data Management

  • Maintain spreadsheets and financial records using Microsoft Excel.
  • Track project expenses and construction-related costs.
  • Assist with financial reporting and management information preparation.
  • Support data analysis and reporting requirements.

Workflow & Process Efficiency

  • Organise physical and digital filing systems.
  • Streamline office procedures and administrative workflows.
  • Provide general administrative assistance to management.
  • Support special projects and ad-hoc office requirements.

Minimum Requirements

Experience

  • Proven experience in both bookkeeping and office administration.
  • Previous experience within construction, property, engineering, or related industries is advantageous.
  • Demonstrated ability to manage multiple administrative and financial responsibilities simultaneously.

Communication Skills

  • Excellent written and verbal communication skills.
  • Professional telephone etiquette and stakeholder engagement abilities.
  • Comfortable liaising with suppliers, clients, and internal teams.

Availability

  • Must be available to start immediately.
  • Willing to commit to a 1–2 month contract assignment.

Core Competencies

  • Strong organisational and time-management skills.
  • Exceptional attention to detail and accuracy.
  • Ability to work independently and take initiative.
  • Professional, adaptable, and solutions-driven approach.

Required Software Skills

  • Xero Accounting Software
  • Microsoft Excel
  • Microsoft Office Suite
  • Financial Administration Systems
  • Digital Document Management

Benefits

  • Competitive monthly remuneration of R18 000 – R25 000 CTC.
  • Opportunity to gain valuable experience within the construction sector.
  • Potential for contract extension or permanent employment.
  • Exposure to both finance and operations management functions.
  • Work within an established and growing business environment.

Apply Now

If you are an experienced Office and Finance Administrator with strong bookkeeping expertise, Xero knowledge, and excellent organisational skills, this opportunity offers an excellent pathway into a dynamic construction business with future growth potential.

Apply Here