Finance Administrator / PA Job Opportunity in Cape Town

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Finance Administrator / PA Job Opportunity in Cape Town – Permanent Medical Practice Role

Finance Administrator / PA – Cape Town, Western Cape, South Africa

A well-established medical practice in the Northern Suburbs of Cape Town is seeking a skilled and professional Finance Administrator / Personal Assistant to join their team on a permanent full-time basis. This exciting dual-function role combines finance administration, bookkeeping up to Trial Balance, executive support, procurement coordination, and general practice administration within a fast-paced healthcare environment.

This opportunity is ideal for candidates with strong bookkeeping experience, excellent organisational skills, and previous exposure to medical or optical practice administration.

Job Details

  • Position: Finance Administrator / PA
  • Job Type: Permanent
  • Industry: Health Care
  • Location: Cape Town, Western Cape, South Africa
  • Work Setup: In Office (Dual Location)
  • Salary: R22 000 – R24 000 per month
  • Working Hours: Full-time with flexibility
  • Posted Date: 08 May 2026

About the Role

The successful candidate will take ownership of the finance and administrative operations for a medical practice operating across two Northern Suburbs branches. The role includes managing debtors and creditors, daily financial reconciliations, procurement processes, stock control, and providing dedicated executive support to the Director.

This position also requires occasional reception and patient support during busy operational periods.

Key Responsibilities

Financial Management

  • Maintain accurate financial records up to Trial Balance
  • Manage accounts payable and accounts receivable
  • Ensure financial compliance and accurate bookkeeping

Reconciliations & Financial Entries

  • Process daily financial transactions
  • Conduct daily and monthly bank reconciliations for both branches

Debtors & Creditors Administration

  • Manage the full debtors cycle
  • Follow up on outstanding payments and collections
  • Resolve patient account queries professionally
  • Ensure creditors are paid accurately and on time

Inventory & Procurement

  • Process supplier invoices from local and international suppliers
  • Update stock systems and records
  • Assist with biannual stocktakes and ledger corrections
  • Order specialised optical lenses, frames, and equipment

Executive & Administrative Support

  • Provide dedicated PA support to the Director
  • Manage correspondence and communications
  • Coordinate meetings and travel arrangements
  • Assist with general practice administration

Reception & Operational Support

  • Provide reception relief during peak patient periods
  • Support smooth day-to-day operations across both branches

Minimum Requirements

Experience

  • Minimum 4 years’ experience in:
    • Bookkeeping
    • Senior Accounts Assistant roles
    • Finance administration

Education

  • Matric certificate required
  • Finance or Office Administration qualification advantageous

Technical Skills

  • Strong debtors and creditors experience
  • Bank reconciliation experience essential
  • Computer literacy required

Software Requirements

  • Pastel Accounting (Essential)
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook

Language Requirements

  • Fluent in English and Afrikaans

Additional Requirements

  • Valid driver’s licence
  • Reliable own transport
  • Ability to travel between Kuilsriver and Eersteriver branches
  • Strong numerical accuracy and attention to detail
  • Professional and presentable appearance

Preferred Experience

Candidates with the following experience will have an advantage:

  • Medical aid accounts administration
  • Medical or optical practice experience
  • Personal assistant or executive support experience

Employee Benefits

Collaborative Environment

Work directly with the business owner in a professional and patient-focused healthcare practice.

Structured Flexibility

Enjoy a rostered Saturday system with time-off-in-lieu benefits.

Stable Career Growth

Join an established practice known for excellent patient care and operational stability.

Work Schedule & Branch Locations

Branch Allocation

  • Kuilsriver Branch: Tuesday, Thursday, Friday
  • Eersteriver Branch: Monday, Wednesday

Working Hours

  • Monday to Friday: 08:00 – 17:00
  • Rotational Saturdays: 08:00 – 12:00

Employees working Saturday shifts receive four hours off on a Thursday afternoon as part of the time-off policy.

Why Apply for This Finance Administrator / PA Role?

This role offers the opportunity to build a long-term career within a respected healthcare environment while gaining exposure to finance management, executive administration, procurement, and patient support operations.

If you are organised, detail-oriented, experienced in bookkeeping, and thrive in a professional medical setting, this could be the ideal career opportunity for you.

Apply