SANBS Transport Administrator Vacancy 2026

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SANBS Transport Administrator Vacancy 2026

The South African National Blood Service (SANBS) is inviting applications for a Transport Administrator position within its Constantia Kloof Business Unit in Roodepoort, Gauteng. The successful candidate will provide administrative and operational support to the Transport Department, helping ensure that transport documentation, fleet records, driver activities and related processes are accurately coordinated and maintained.

Job Details

Employer: South African National Blood Service (SANBS)
Position: Transport Administrator
Reference Number: sanbs_003427
Business Unit: Constantia Kloof
Industry: Distribution, Transport & Logistics
Job Category: Administration
Location: Roodepoort, Gauteng
Employment Type: Permanent
Salary: R255,111 per annum
EE Position: Yes
Closing Date: 31 August 2026

Purpose of the Position

The Transport Administrator will support the efficient operation of the Transport Department by coordinating administrative processes, maintaining accurate records and ensuring that important transport documentation is captured, filed and available when required.

The position also supports fleet and driver administration while helping the department comply with organisational policies, safety requirements and applicable regulatory standards.

Key Responsibilities

Transport Documentation and Records

The successful candidate will be responsible for organising, monitoring and controlling documentation within the Transport Department. Duties include:

  • Ensuring that transport documentation is properly received, captured and filed.
  • Maintaining vehicle checklists and reporting discrepancies.
  • Capturing delivery and collection sheets.
  • Capturing proof of deliveries and delivery documentation.
  • Recording and filing fines.
  • Capturing and filing insurance claims.
  • Maintaining transport SOPs and deviation reports.
  • Filing non-conformances and other relevant transport records.
  • Ensuring paperwork from Dispatch Controllers is submitted correctly to the Administration Controller.

Departmental Administration

The Transport Administrator will also provide general administrative support to the department, including:

  • Answering telephone calls.
  • Organising meetings, workshops and seminars.
  • Taking minutes during departmental and other meetings.
  • Preparing and distributing approved meeting minutes.
  • Assisting with the compilation of business plans, policies, procedures and related documents.
  • Correcting documents and forms when required.
  • Arranging the printing of booklets and training materials.
  • Organising travel arrangements for the Head of Department and relevant staff.
  • Arranging flights, accommodation, itineraries and reimbursement documentation.
  • Performing additional administrative duties as required by the Dispatch Controller.

Fleet Administration

A major part of the position involves accurate administration of the Fleet Management System. Responsibilities include:

  • Capturing all vehicle checklists.
  • Identifying and reporting discrepancies relating to vehicle documentation.
  • Capturing vehicle delivery and collection schedules.
  • Capturing fines.
  • Capturing proof of deliveries and delivery sheets.
  • Filing insurance claims.
  • Reporting missing, incomplete or inconsistent documentation.
  • Maintaining accurate and up-to-date fleet records.

Vehicle and Route Coordination

The position will assist with the physical allocation of vehicles and routes to drivers. This requires effective coordination, accurate record keeping and communication with relevant transport personnel to support smooth daily operations.

Minimum Requirements

Applicants must meet the following requirements:

  • Grade 12 or equivalent qualification.
  • At least 2 years’ experience in an administration, filing and data capturing environment.
  • At least 1 year of experience in order receipt and processing.
  • Computer literacy.
  • Good working knowledge of MS Office.
  • Fluency in English.
  • A valid Code 08 (Code B) driver’s licence.

Advantageous Knowledge and Experience

Knowledge or experience in the following areas will be beneficial:

  • SAP and/or SAP SRM
  • Fleet administration systems
  • Transport documentation
  • Administrative filing systems
  • Data capturing
  • Occupational health and safety requirements
  • Transport-related administrative processes

Competencies and Skills

SANBS is looking for a candidate who can work accurately and efficiently in a transport administration environment.

Important competencies include:

Cognitive Skills

  • Analytical thinking
  • Attention to detail
  • Planning
  • Organising
  • Monitoring

Personal Skills

  • Self-management
  • Personal development
  • Ability to work independently and responsibly

Interpersonal Skills

  • Customer service orientation
  • Teamwork
  • Effective communication

Technical Skills

  • Administrative skills
  • Data capturing
  • Computer literacy
  • Ability to work with transport and fleet documentation

Working Conditions

The successful candidate may be required to work overtime when operationally necessary. Travelling may also be required as part of the position’s responsibilities.

Because the role supports transport operations, accuracy, reliability and the ability to manage multiple administrative tasks are important.

Application Information

Interested candidates should ensure that they meet the stated minimum requirements before applying for the position.

Job: Transport Administrator
Reference: sanbs_003427
Location: Roodepoort
Salary: R255,111 per annum
Employment: Permanent
Closing Date: 31 August 2026

Apply Here

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