Locations: Johannesburg
Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.
Job Description
This role is responsible for front line reception and switchboard management, various office administrative duties including, Junior PA responsibilities. The incumbent is individually accountable for achieving results through own efforts. This role is based in Johannesburg, Bryanston.
Key responsibilities include:
Front Face Reception/PA
- Responds to incoming calls and routes calls to correct location.
- Places outgoing calls on request and log international calls.
- Take accurate telephonic messages and resolves basic queries.
- Collects and processes switchboard data and produces reports.
Administration
- Travel bookings including flights, hotel/accommodation, cars/shuttles.
- Ordering stationery & kitchen stock as required.
- Takes care of administrative processes and produces monthly stats.
- Logs and keeps accurate records and details up to date.
Team Assistance
- Assists team-members with various additional tasks e.g. catering assistance, room set-up etc. when required.
- Assist with access control, access tokens/access cards and alarm codes for colleagues.
Health & Safety
- Team leader for all First Aiders and Emergency Wardens.
- Investigate issues relating to health and safety and review the effectiveness of health and safety measures that have been put in place.
- Ongoing training for incident reporting, making sure the team is on track.
Personal Effectiveness
- Accountable for service delivery through own efforts.
- Makes increased contributions by broadening individual skills.
- Collaborates effectively with others to achieve personal results.
- Accepts and lives the company values.
Qualifications, Skills and Experience required
- Matric & tertiary qualification (administration)
- At least 3 years front face reception & administration experience
- Switchboard & telephone etiquette
- Service excellence
- Excellent command of English and Afrikaans
- Good communication skills
- Client centric
- Strong administrative skills
- Ability to handle stressful situations in a vibey dynamic team.
- Time management Skills
Education
Closing Date: 26 October 2024
The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.
Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.
All prospective employees are required to disclose their vaccination status as part of the recruitment process.
Please refer to the Old Mutual’s Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.
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