Job Title: Logistics Administrator: North West
Requisition ID 12208 – Posted – North West Logistical Services – North West:Logistical Services – NW – Mmabatho
Logistics Administrator North West
Reporting line: Manager Logistics
Division: Finance
CLOSING DATE: 04 JULY 2024
To ensure effective and efficient day to day administration of the Internal Services Office in the Real Estate and Logistics Business Unit
DUTIES AND RESPONSIBILITIES:
BUSINESS OPERATIONAL EFFICIENCY
- Perform secretarial and administrative duties within the Department
- Assist with creating PR’s /SES’s
- Loading of Freelance/Independent Contractors’ contracts
- Loading of Freelance/Independent Contractors’ claims
- Taking minutes during Departmental meetings and distributing them
- Attend to and manage the Manager’s diary
- Co-ordinate activities within the Business Unit or department
- Keep records of Internal Services contracts and Service Level Agreements
- Facilitate payments for service provider on SAP.
- Act as a link between Manager, Staff and Service Providers and ensure the flow of communication with in the department.
- Monitor on-going effectiveness of the contracts in line with Supply Chain Management Policy.
- Keep accurate and updated records (filing system) for the department.
- Facilitate Courier Service deliveries and/or collections.
STAKEHOLDER MANAGEMENT
- Communicate with internal and external clients and Stakeholders and maintain an effective, professional interface with all.
- Deal with complaints or queries from clients, both internal and external
- Liaise with contractors working the Internal Services Department
- Liaise with Departmental Supervisor on operational activities, (cleaning & hygiene, gardening services, waste management, etc.).
- Communicating and executing management decisions in a positive and effective manner.
GOVERNANCE, RISK AND COMPLIANCE
- Adhere to SABC policies and procedures.
- Comply with Standard Operating Procedures (SOP).
- Adherence to Television license Regulations.
QUALIFICATIONS
- Grade 12 Matric.
- National Diploma in Business Administration or relevant qualification (NQF level 6).
- Certificate in Office Administration.
EXPERIENCE
- 1-3 years’ experience in administrative environment and customer service environment.
KNOWLEDGE
- General knowledge of SABC rules and regulations, (SCMP essential).
- Excellent Knowledge of the OHS Act Essential
- Excellent Knowledge of the SAP System
- Good Computer Skills; (MS Package)
- Excellent Oral and Communication skills
- Customer/client Services skills
- Good Interpersonal skills
- Telephone etiquette
- Compiling monthly report
- Ability to promptly follow instructions