Location: Western Cape, South Africa
Key Responsibilities:
Manage reporting and renewal pipeline:
- Renewal pipeline co-ordination and oversight
- Managing ,monitoring and controlling of all Lease Renewal/Space Option/Extended Tenure data
- Preparation and control over various reports, including renewal reports, radar reports and viability schedules to mention a few
Management of property administration:
- Handling queries
- Ensuring that lease renewals and paperwork is completed timeously
- Preparation of Heads of Agreement accurately and timeously
- Preparation of viability requests accurately and timeously
- Preparation of Project Files and the issuing of these files timeously
- Preparation of Exec Summaries accurately and timeously
- Updating and maintaining of landlords’ contact details on SAP
- Co-ordination, collection and updating of monthly turnover figures by shopping centre
- Ad hoc duties
Processes management:
- Maintain electronic filing system for all developments and store leases
- Ensure efficient administration processes are in place and updated from time to time.
- Stakeholder management
- Manage relationships with internal and external stakeholders e.g. Financial managers/Landlords etc.
People management:
- Deliver in line with property managers and head of property developments requirements
Qualifications and Experience:
- Finance and Admin related degree or diploma
- Property related Degree or Diploma
- Lease/property administration experiance (Advantageous)
- General administration role experiance (Advantageous)
- Proficient in Word/Excel and PowerPoint. SAP experience would be preferable
Skills:
- Attention to detail
- Planning & Organising
- Process Orientation
- Customer Insight & Focus
- Problem Solving
- Performance Focus
- Relationship Building & Networking
- Ability to manage stress
- Resilience
- Able to handle high volume of work
Behaviours:
- Demonstrated knowledge of and skill in adaptability, decision making, interpersonal relations, problem solving, teamwork & written communication
- Comfortable and effective influencer.
- Need to be flexible as the environment is very dynamic and priorities can change.
- Sets ambitious goals and takes focused action to achieve desired outcomes to deliver measurable results
- Adapts effectively to situations that are complex, uncertain, or lack guidelines and clear information
- Effectively adjusts their behaviour, approach, and decision-making based on the situation