Job Title: Administrator: Summons (3 Year Fixed-Term Contract)
Division: Governance
Reference No: 4954
Location: Johannesburg, Gauteng, ZA
Employment Type: Fixed Term Contract
Disability (EE targeted role): Yes
T.A.S.K Grade: 08
Salary: R326,151.00
Closing Date: 15 April 2025
Purpose of the Job:
The Administrator: Summons, reporting to the Manager: Legal Administration, will provide administrative, operational, and technical support services to the Legal Administration department.
Key Performance Areas:
Compliance Administration
- Administer applicable standards, processes, and procedures
- Maintain version control on departmental documentation
- Ensure compliance with policies and process standards
Office Coordination
- Maintain confidentiality in all office matters
- Follow up on outstanding issues and escalate when necessary
- Compile and distribute reports and statistics as required
- Coordinate office activities to support departmental functions
Meeting Support
- Assist with meeting arrangements
- Take and distribute minutes according to governance standards
- Maintain follow-up plans for resolutions and outstanding matters
Financial and Procurement Administration
- Compile and follow up on procurement requisitions
- Maintain stock register for the department
- Ensure invoices are paid timeously
Document Control
- Keep filing system updated and functional
- Manage retrieval of information
- Ensure document confidentiality and delivery
- Acknowledge received documents, allocate file numbers, and record appropriately
- Maintain asset register and departmental inventory
- Keep records of files, correspondence, and registers
Qualifications and Experience:
- National Diploma in Office Administration, Business Management, or related field
- Minimum of 2 years’ experience in an administrative or similar environment
Additional Information:
- RAF offers Total Employment Cost (TEC) packages; no additional employer contributions
- Preference will be given to People with Disabilities
- Applicants not contacted within six weeks after the closing date should consider themselves unsuccessful
- Security vetting will be conducted for all shortlisted candidates
- Foreign qualifications must be evaluated by SAQA with proof of evaluation submitted