Admin & Project Coordinator Vacancy at RecruitMyMom

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Admin & Project Coordinator Vacancy at RecruitMyMom – Somerset West, Western Cape

Looking for a permanent administration and project coordination role in the construction industry? RecruitMyMom is currently hiring an experienced Admin & Project Coordinator in Somerset West, Western Cape. This exciting full-time opportunity is ideal for detail-oriented professionals with experience in construction, interior design, or property development.

The successful candidate will play a vital role in coordinating residential construction projects, managing procurement, handling financial reporting, and ensuring excellent client satisfaction throughout every stage of the building process.

Job Overview

  • Position: Admin & Project Coordinator
  • Company: RecruitMyMom
  • Location: , Western Cape, South Africa
  • Industry: Construction
  • Job Type: Permanent
  • Work Schedule: Full-Time with flexibility
  • Workplace Type: In Office / On-site
  • Salary: R20 000 per month
  • Date Posted: 14 May 2026

About the Role

This position serves as the key connection between high-end residential clients and construction teams. The role focuses on project finishes, procurement coordination, budgeting, compliance administration, and ensuring all architectural details are completed according to specification.

Candidates who enjoy organisation, client communication, financial tracking, and construction coordination will thrive in this role.

Key Responsibilities

Client Liaison & Coordination

  • Communicate directly with residential clients
  • Translate client requests into clear site instructions
  • Ensure customer expectations are managed professionally

Financial Reporting & Budget Control

  • Maintain monthly cost reports
  • Track project extras and credits
  • Build and maintain internal pricing systems and product costing structures

Procurement & Ordering

  • Coordinate ordering of construction finishes and materials
  • Manage budgets for:
    • Flooring
    • Cabinetry
    • Sanitary ware
    • Appliances
    • Ironmongery
  • Ensure purchases remain within approved project budgets

Site & Project Coordination

  • Review and approve project changes before implementation
  • Coordinate details relating to:
    • Plumbing positions
    • Electrical layouts
    • Paint schedules
    • Interior finishes

Compliance & Documentation

  • Handle important project documentation
  • Coordinate HOA requirements
  • Assist with occupancy and compliance certificates
  • Support water and electrical connection processes

Administrative Support

  • Manage trade wage records
  • Perform reconciliations on project-related expenses
  • Support project administration and reporting

Minimum Requirements

To qualify for this opportunity, applicants should have:

  • Previous experience in:
    • Project coordination
    • Contract administration
    • Office management
    • Construction administration
  • Strong budgeting and reconciliation skills
  • Knowledge of residential construction finishes
  • Excellent organisational and multitasking abilities
  • Strong written and verbal communication skills

Preferred Qualifications

The employer prefers candidates with qualifications in:

  • Office Management
  • Construction Management
  • Business Administration

Required Software Skills

Applicants should be comfortable using:

  • Microsoft Excel (advanced level)
  • Microsoft Word
  • Microsoft Outlook
  • Project management or accounting software such as:
    • Xero
    • BuildSmart
    • Similar systems

Benefits of Working at RecruitMyMom

This role offers the opportunity to work in a professional and supportive environment where attention to detail and craftsmanship are highly valued. Employees are encouraged to take ownership of their responsibilities while contributing to premium residential construction projects.

How to Apply

Interested candidates can submit their application online through the official RecruitMyMom careers portal.

Apply Here