UJ is Hiring: Administrative Assistant III (P11)

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University of Johannesburg (UJ) Hiring: Administrative Assistant III (P11) – Timetables Department

The University of Johannesburg (UJ) is inviting applications for a permanent Administrative Assistant III (P11) position within the Registrar – Central Academic Administration Division: Timetables Department.

This opportunity is based at the Auckland Park Kingsway Campus and is suitable for an experienced administrative professional with a background in tertiary academic administration, timetable scheduling and venue bookings.

Job Details

Employer: University of Johannesburg (UJ)
Position: Administrative Assistant III (P11)
Department: Registrar – Central Academic Administration Division: Timetables Department
Advert Reference: uj_002445
Location: Auckland Park Kingsway Campus, Johannesburg
Employment Type: Permanent
Industry: Education & Training
Job Category: Education and Training
Level: Skilled
EE Position: Yes
Salary: Market related
Closing Date: 7 August 2026

Purpose of the Position

The successful candidate will provide general administrative support to the Senior Manager and staff within the Timetable Department. The role involves assisting with University Timetable Committee (UTC) activities, timetable administration, venue bookings and departmental financial duties.

Key Responsibilities

The Administrative Assistant will be responsible for:

  • Processing and administering University Timetable Committee (UTC) requests for timetable changes through the University’s EDRMS system, Perceptive Content.
  • Providing first-line support and training to academic staff on the use of UTC eForms.
  • Maintaining records and providing administrative support for fortnightly Timetable Department staff meetings, including taking minutes.
  • Maintaining departmental records relating to staff matters, including leave, system access, organograms and asset lists.
  • Assisting with various departmental administrative tasks.
  • Appointing temporary staff on Oracle when required.
  • Providing support as a stand-in for the other Timetable Department Administrative Assistant.
  • Processing ad hoc venue booking requests across campuses as a CELCAT Rooming Administrator.
  • Assisting with departmental financial responsibilities, including budget planning and capturing.
  • Placing orders and tracking expenditure and progress.
  • Maintaining University Timetable Committee documentation and records.
  • Updating the Timetable Distribution List every two months.
  • Providing administrative support for UTC meetings, including attendance, documentation display and book binding.

Minimum Requirements

Applicants must have:

  • An NQF Level 6, three-year Diploma in Business Administration, Communication, an IT-related field or a relevant qualification.
  • At least 2 years’ experience in academic administration at a tertiary education institution.
  • Knowledge of and at least 1 year’s experience using scheduling software, such as CELCAT, Syllabus Plus or a similar system.
  • Well-developed IT skills and experience using MS Office Applications, Oracle, Perceptive Content and IDU.
  • Good knowledge of and at least intermediate-level experience in MS Excel.

Recommended Experience

The following will be advantageous:

  • Experience in timetabling and/or venue bookings within tertiary academic administration.
  • More than one year’s experience using CELCAT Scheduling Software.
  • At least one year’s experience using the ITS Integrator Student System supplied by Adapt IT.
  • Excellent IT skills involving MS Office Applications, Oracle, Perceptive Content, HEDA, BI reporting and IDU.
  • Advanced MS Excel knowledge and skills.
  • Knowledge of UJ policies and procedures relating to timetable construction and ad hoc venue bookings.

Competencies and Skills

Candidates should demonstrate:

  • Ability to work under pressure.
  • Excellent data accuracy and attention to detail.
  • Basic numerical skills.
  • Strong verbal and written communication skills.
  • Well-developed client service skills.
  • Strong planning and organisational abilities.
  • Effective time management.
  • Strong administrative skills.

Application Requirements

Applicants must submit:

  • A detailed Curriculum Vitae (CV).
  • The names and full contact details of at least three traceable and credible referees, including telephone numbers and email addresses.
  • A copy of the highest academic qualification.
  • Proof of registration with relevant professional bodies, where applicable.

Applications must be submitted before or on the closing date.

Candidates may be required to undergo appropriate psychometric testing and other selection assessments as part of the recruitment process.

Important Information

The University of Johannesburg is committed to equal employment opportunities for persons with disabilities and individuals from historically disadvantaged groups.

The University reserves the right not to make an appointment to the advertised position based on operational requirements.

Applicants should note that UJ is required to assess prospective employees, including applicants, against the National Register for Sex Offenders (NRSO) in accordance with applicable legislation. The outcome of such an assessment may affect possible employment with the University.

If you have not received a response from UJ within 8 weeks after the closing date, you should consider your application unsuccessful.

Enquiries

Job Content:
Ms Martie Bester
Tel: (011) 559 4876

Remuneration & Benefits:
Ms Busisiwe Dumezweni
HCM Business Partner
Tel: (011) 559 3012

Technical Support

For assistance with the UJ e-recruitment website, contact PNET:

Telephone: 0861 227337 / 010 140 3099
Email: [email protected]

How to Apply

Interested and suitably qualified candidates should submit their applications through the University of Johannesburg’s official e-recruitment platform before the closing date.

Closing Date: 7 August 2026

Advert Reference: uj_002445

Apply early and ensure that your CV, qualifications and referee details are included as required.

Apply Here